Program Assistant

Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A non-profit, member-supported organization, CLF uses the law, science, and the market to solve the region’s most challenging environmental problems from climate change to ocean conservation to transportation. Every day, CLF advocates stand up for New Englanders—in state houses, court houses and board rooms, regulatory hearings, and community gatherings—to forge innovative paths to environmental progress and economic prosperity for all in our region. To that end, CLF works with communities of color, and those that are economically or otherwise disadvantaged, which often suffer disproportionately the impacts of environmental degradation.

Overview of the Role:

Conservation Law Foundation (CLF) is seeking a Program Assistant to join its Clean Air & Water (CAW) team working to protect New England’s environment for all people. The Program Assistant will provide administrative and case development support for the CAW team. They will work closely with the Vice President for Clean Air & Water to ensure operations of the program are running smoothly. The Assistant will also spend about 10% of their time supporting the Senior Director of Senior Fellows and Attorney Professional Development with administrative tasks. The Program Assistant will be based in Boston, MA and is expected to be in the office at least 3-4 days per week with the flexibility to do some remote work otherwise.

What you’ll do:

• Provide general administrative support to CAW staff, such as maintaining electronic filing, correspondence, scheduling meetings and events, maintaining calendars, taking minutes and notes, booking travel, and coordinating IT needs;
• Provide general administrative support for the Senior Director of Senior Fellows and Attorney Professional Development Program including scheduling meetings, supporting events and trainings, and completing expense reports;
• Conduct fact research for new case development;
• Assist with and maintain financial tracking and reporting for the program, including expense and credit card reports and coordinating with Finance Department as needed;
• Assist in onboarding new program staff and interns to the team;
• Assist in research on laws, policies, and best practices;
• Assist with legal administrative procedures such as “service of process,” including preparing and appropriately delivering mailings and filings;
• Perform AI-enhanced tasks and manage AI-powered software in compliance with CLF’s AI policy;
• Assist in preparation of spreadsheets, reports, memos, public comments, and presentations;
• Contribute to CLF’s strategic priorities and commitment to diversity, equity and inclusion and organizational excellence; and
• Other duties as specified.

What you’ll need:

We are looking for a motivated and mature self-starter that is able to work both independently and as a productive team member with colleagues distributed across New England.

To be successful in this role, you’ll need:

• 1-3 years of professional work experience or equivalent;
• Strong administrative capabilities, including proficiency with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Office 365) and comfort with utilizing AI;
• Ability to take initiative, solve problems, and assess priorities;
• Excellent attention to detail;
• Commitment to developing new skills and responsibilities;
• Strong organizational, interpersonal, and communication skills;
• Commitment to working collaboratively with colleagues and partner organizations;
• Passion for CLF’s mission;
• Bachelor’s Degree preferred or equivalent experience;
• Commitment to diversity, equity, and inclusion.

CLF is committed to diversity among our staff, volunteers, boards, and membership and creating a positive, inclusive workplace culture where all can thrive.