Office Manager

Chicago Gateway Green, a long-established and well-known Chicago not-for-profit, seeks an exceptional Office Manager. The right person will have superb organizational skills, a can-do attitude and be aligned with the organization's mission.

Chicago Gateway Green is dedicated to greening and beautifying the expressways, gateways, and neighborhoods of Chicago. Our work improves the environment and quality of life for millions of residents and visitors. At Chicago Gateway Green, we believe that beauty and sustainability go hand in hand. With this ethos, we work with corporate partners and local communities to help make Chicago an outstanding livable city.

Position Overview:

The Office Manager is responsible for coordinating and executing efficient office operations. They will provide all levels of administrative planning and support to enable the organization to effectively carry out its work.

Responsibilities:

The Office Manager serves as the primary operations resource for all employees.

Specific responsibilities are:

• Office Management: including record keeping, procurement, managing the master calendar, contract management, maintaining databases, filing regulatory and licensing paperwork, managing payables and receivables process including invoicing, working closely with the Executive Director and Accountant, banking duties, general correspondence, basic website updates and other communications and new media support.
• Human Resources: including payroll, staff recruitment and orientation, maintaining employee files and records, ensuring compliance with local and state regulations and policies, and maintaining the HR procedural manual.
• Vendor and Partner Engagement: including contract management, partner status updates, serving as primary contact for most vendors, managing donations process, working closely with Associate Board on event planning and management.
• Communications: assistance with social media, public relations and other outreach.
• Events: Coordination for all events (e.g. tree plantings, fundraising events).
• General Support to the Executive Director.

Other duties as assigned. As with all Chicago Gateway Green staff, the Office Manager will be expected to support general operations and provide assistance with projects that contribute to the health and future of the organization.

Reporting: The Office Manager reports to the Executive Director and assists with the supervision of volunteers and interns.

Qualifications:

• At least 5 years of professional experience.
• Bachelor's degree preferred.
• Office management and administration experience a bonus.
• Excellent attention to detail. Highly organized. Proven project management skills.
• Ability to prioritize, multi-task and problem solve.
• Strong writing abilities.
• Excellent communication and customer service skills.
• Team player and keen willingness to be the "go-to" person.
• Effective negotiation skills and an entrepreneurial spirit.
• Strong technology skills: Excel, Access and PowerPoint. Knowledge of MS Access and Photoshop preferred.
• Basic accounting and budget management skills.
• Flexibility: the occasional evenings and weekends will be required for networking events and organizational programs.

Applications close at 5:00pm, Monday, March 7.

To Apply:

Please send applications. Along with a resume, ensure that you include in a cover letter your compensation expectations. Also note why you would be a great fit with Chicago Gateway Green's mission and the value that you could bring to our operations.