Proposal Manager

A leader in energy efficiency, RHA, Inc.'s work involves the design, implementation and administration of small- and large-scale energy efficiency programs throughout the state of California from the Oregon border to the Mexican border and into Nevada to federal, state, private and public utility customers reaching both commercial and residential end users.
 
A California-based firm, RHA manages all aspects of energy efficiency including energy audits, home and business weatherization, customer energy education, energy training, refrigerator replacement and recycling, and furnace repair and replacement as well as direct installation of energy efficient measures. 

Looking for a unique opportunity!!

Position Overview: 

The Proposal Manager will support our business and business development team with the management, planning, preparation, production, and delivery of top-quality proposals. Incumbent must possess strong written and creative skills.

Responsibilities:

Establish Proposal Processes and Standards:

1. Establish and communicate proposal templates and standards
2. Advise in the development of tailored proposal strategies and challenge accordingly

Drive the Project Management of the Proposal Process:

1. Facilitate and lead Proposal Strategy Meetings as needed
2. Manage the proposal process to deliver within the required timelines
3. Work with other teams/departments to reach proposal objectives in an efficient manner
4. Oversee the work of proposal staff (graphic designers, writers, technical experts, etc) to provide seamless and organized transition from raw content to a finished document within timelines
5. Determine and gather appropriate proposal data, material, content from various teams/individuals
6. Some proposal writing will be required

Oversee Final Proposal Content and Delivery:

1. Provide direction to Marketing/Creative Services on the development and integration of graphics throughout the production process.
2. Understand competitors and industry trends to incorporate as appropriate into proposal strategies
3. Ensure that proposal documents meet RFP requirements and are Brand & Regulatory compliant.
4. Coach and provide feedback to marketing team, writers, and others involved in the proposal creation to ensure the output meets standards and is appropriate
5. Oversee and sometimes participate in the writing, editing and proofing of proposals
6. Oversee the publishing of the proposal including editing, final formatting, printing and delivery
7. Review the final proposal before delivery
8. Oversee the delivery of final proposal, including printing and/or soft copy for electronic and physical transmission  

Manage and Analyze Proposal Data:

1. Manage and Track Proposal Data Base
2. Gather, analyze, determine causes for successful and unsuccessful bids
3. Communicate to and advise VP on changes to improve future bids/sales processes

Support Sales Process:

1. Support  proposal presentations (interviews) where needed to help the sales/development process

Qualifications:

Education:

• Must have a Bachelor's degree in business, communications, marketing, energy efficiency (or similar field), or equivalent experience

Experience:

• Must have at least 2 years experience managing the grant request or business proposal process, preferably in the energy efficiency industry
• Must have at least 2 years experience writing, editing and proofing grant requests/proposals/bids, preferably in the energy efficiency industry

Required Knowledge and Skills:

• Must have:
  • Excellent communication skills (verbal and written)
  • Excellent leadership skills
  • Excellent project management skills
  • Excellent planning abilities
  • Excellent writing, editing and proofing skills
  • Excellent cross functional team leadership
  • Superb organizational skills
  • Strong interpersonal skills
  • Ability to coach team members
• Prefer:
  • Knowledge of the energy efficiency industry
  • Knowledge of grant writing processes
  • Strong knowledge of marketing and sales processes

Personality style/Motivators (The required type of personality/fit for the job)

• Assertive
• Strong process orientation
• Naturally organized
• Driven for results
• Creative
• Perfectionist
• Detail oriented

Working Conditions (e.g. travel, office environment, in client's homes, lifting heavy packages, irregular hours, etc.)

• Office environment
• Some travel required with overnight stays (up to 30% of the time)