Administrative Assistant

The Earthwatch Institute engages people worldwide in scientific field research and education in order to promote the understanding and action necessary for a sustainable environment. Our vision is a world in which we live within our means and in balance with nature. We bring together institutions and individuals to understand and inform critical environmental issues by combining world class scientific field research with experiential learning programs that inspire the leadership needed to promote personal and organizational change.

Our research program involves a global community of researchers, conservation volunteers, NGOs and businesses, working together towards a sustainable environment. Earthwatch supports about 60 projects across nearly 40 countries, and draws $20 million in annual revenues, with more than 85% of its budget supporting science research and engagement, and going towards programmatic support. Since 1971 Earthwatch has inspired 93,000 volunteers to join vital conservation research projects in the field. Earthwatch supports research projects in 4 key areas: Ecosystem services, climate change, oceans, and cultural heritage.

Earthwatch is proud to collaborate with nearly 40 corporate partners around the world, in industry sectors ranging from banking and financial services to consumer products, agriculture, and extractives. We select companies that take their environmental responsibilities and performance seriously and are open to working constructively with us to benefit the environment and help us achieve our mission. 

Position Overview:

To provide a high level of  administrative support to the US HSBC Program staff.

Reports to: New Product Development Manager
Department: Engagement

Responsibilities:

Assist the US HSBC Climate Partnership Team with general administrative duties as follows:

• Scheduling external appointments, internal (Earthwatch) meetings and teleconferences, domestic and international travel plans
• Coordinating and communicating diaries and events with relevant staff
• Managing papers and agendas for meetings, taking notes and minutes, fielding general correspondence and developing PowerPoint presentations
• Strong customer service skills; ability to interact with executive level donors
• Prepare and maintain regular monitoring, expense reports and financial returns, including preparation and completion of templates and reports.
• Create budgets for new products based on historical data.
• Handling telephone calls and reviewing email
• Maintaining an effective filing system & managing expense claims
• Formatting program briefings
• Local volunteer event tracking and information collation
• Managing enquiries and requests to the HSBC Climate Partnership team
• Providing required information and support to the Global Team and partner organizations

Qualifications:

• Reliable: will deliver required duties to agreed deadlines
  Trustworthy: will carry out duties in confidence
• Self-starter: can work off own initiative with minimal supervision
• Ability to work well under pressure and multi-task
• Excellent verbal and written communication skills with attention to detail
• Ability to be flexible
• Required Computer Software Skills: Word, Excel and PowerPoint
• Experience of financial report preparation
• Previous work experience in administrative positions or other work experience within an office environment

Compensation: $16.50 to $17.50 per hour

*Due to limited time and financial resources we are only able to accept applicants who are already eligible to work in the United States for any employer. 

To Apply:

Please indicate job title in subject line of email. Send cover letter and resume by email, fax, or mail. No phone calls please.

HR Earthwatch Institute
114 Western Ave.
Boston, MA 02134