GBCI Administrative Associate

The Green Building Certification Institute is currently seeking an Administrative Associate to provide general administrative support to the GBCI staff and Director of Operations.

Responsibilities:

• Provide exemplary customer service via telephone and E-mail, closing inquiries whenever possible
• Screen Calls for staff, and take messages when appropriate
• Manage GBCI Reception, greeting visitors, etc.
• Provide GBCI staff with administrative support as necessary
• Process all volunteer expense reports, responding to any policy inquiries
• Maintain Non Employee expense report tracking spreadsheet
• Maintain GBCI Milestone PPT
• Complete weekly timesheet checks of all staff and provide statistics on a quarterly basis
• Provide instruction/guidance to new staff on timesheet completion
• Order office supplies maintaining stock of regularly used items
• Order Coffee supplies, and maintain coffee machine
• Distribute mail
• Ship Packages
• Handle office maintenance requests
• Process visitor requests, informing building security
• Monitor ink in printers, informing IT if low/empty
• Maintain Pantry Duty roster
• Handle general administrative tasks and special projects as needed
• Other duties as assigned

Related Organizational Goals and Objectives:

• Deliver customer service that is professional, timely and targeted to the customer's needs

Qualifications:

• Bachelors degree preferred
• Minimum 1 year relevant professional office experience
• Attention to detail and ability to handle multiple tasks
• Excellent organizational skills
• Excellent written and verbal communication skills
• Strong computer skills including fluency with MS Office Suite, strong abilities in Excel, PowerPoint, database management
• Excellent interpersonal skills
• Ability to work well both as member of team and independently
• Commitment to GBCI Mission

Compensation: Compensation includes an excellent benefits package, including 100% employer-paid premiums on healthcare and employer-matching 401(k) program.

To Apply: 

Please submit resume and letter of interest, with salary requirements and title of position applying for, via email or fax, attn: Human Resources. Please indicate where you saw the posting for this opportunity. No phone calls please.