Senior Executive Assistant

~ Making a World of Difference - At Ecova, we believe each individual, no matter the role, can make a difference for our clients, the environment and for themselves. Ecova is built on a strong foundation of integrity, community, leadership, persistence and urgency. ~

Our highest goal is to be the market leading, trusted advisor to organizations driven to maximize results, reduce expenses, manage risk and improve environmental performance. Our focus is to grow results on saving resources for our clients - from utilities to facilities. We apply data-driven insights - from demand to impact - to target inefficiencies and See More, Save More and Sustain More for our clients.

We strive to deliver results and innovation through efforts of our unparalleled people to each and every client with whom we engage. We're on the look-out for team players to work with us in serving as an integral extension of our clients to measure, analyze and improve resource management. Come join the Ecova family... together we can Make a World of Difference.

Position Overview 

Responsible for standard, advanced, and confidential support of one or more Ecova Executives, requiring experience in project management, large event planning, global work experience , and knowledge of organizational policies and practices. Schedules and maintains calendar of appointment, meeting, and travel itineraries of assigned Executive(s). 

Responsibilities  

Role Description 

• Directly supports one or more executives who report directly to the CEO. 
• May interpret correspondence from international parent company.
• Exercises independent discretion regarding job matters relating to the respective Executive(s) that are supported, which do not include team dependencies.
• Responsible for large event planning (e.g., Sales and Marketing Summits).
• Serves as a Project Manager from start to finish for facility moves and other large scale leadership driven initiatives.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
• As a member of the Ecova Administrative Professional Team (APT) contributes positively and actively to improving administrative processes and systems at Ecova. Regularly identifies and shares ideas for continuous improvement. 
• Runs all Ecova meeting technology solutions such as video conferencing, internet conferencing, and troubleshooting where needed. 
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares and edits correspondence, communications, presentations and other documents.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Prepares leadership reports by collecting and analyzing information.  

Qualifications  

Role Competencies 

• Associates degree or equivalent required. Equivalent considered to be high school diploma/GED + 6 years Administrative support experience. 
• Fluent in French language preferred.
• Knowledge of French international business culture preferred.
• Bachelors Degree preferred.
• Requires 6 years of administrative support experience with 4-5 years at the executive level.
• Demonstrated experience effectively managing travel and schedules for senior level leaders. 
• Experience supporting leaders in global-facing organization.
• Successful large scale event planning experience.
• Ability to independently utilize Ecova meeting technology solutions.
• Demonstrated proficiency in the Microsoft Office environment including Word, Excel, PowerPoint and Outlook.
• Proven Project Management skills.
• Ability to identify trends in data and comfortable presenting information to leadership.
• Must have exceptional oral and written communication skills.
• Ability to manage multiple tasks and demands.
• Attention to detail and accuracy.
• Strong organizing and planning skills.
• Initiative.
• High Integrity. 

Compensation: Our salaries are competitive and commensurate with experience. We are a performance-based culture and have goal-based incentive programs and generous employee benefits. Our comprehensive benefit package includes medical, dental, vision insurance, life, AD&D, short- and long-term disability insurance. We also offer flexible spending accounts and 401(k) with a generous employer match. 

To Apply 

Please click below: "Apply Now Online!" to email your resume and a cover letter. Type "Senior Executive Assistant" into the subject line. 

~ Ecova is an equal opportunity and affirmative action employer. All qualified applicants will be considered without regard to age, race, color, national origin, ancestry, sex, sexual orientation or preference, religion, marital status, citizenship, veteran status, or physical or mental disability. ~