Outreach and Administration Coordinator

Evergreen is an environmental organization whose mission is to bring communities and nature together through naturalization projects.

Based in Vancouver, Evergreen is seeking a highly organized individual with an interest in event coordination, marketing and administration to act as Outreach and Administration Coordinator.

Duties:
The Outreach and Administration Coordinator will coordinate Evergreens hallmark special event - Earth Day Vancouver Celebration 2004 - help educate the public about Evergreens programs, promote our services and resource collection and assist with general administration duties.

• Help to plan the implementation of the event
• Manage the coordination and implementation of all of the event elements including the event steering committee
• Liaise with event partners and sponsors throughout the event planning and execution process
• Implement a detailed promotions plan to ensure that the event is well communicated and attended
• Prepare a final report

Marketing Responsibilities

• Assist with the development of promotion and distribution strategies for Evergreen services and resources;
• Coordinate the recruitment, orientation and recognition of Evergreens Earth Day volunteers;
• Represent Evergreen and conduct presentations on Evergreen programs at local events.

Administration Responsibilities

• Act as the first contact / point person for incoming calls and emails; respond to inquiries
• Provide fundraising administrative support to the Regional Director for duties such as typing, filing, photocopying, data entry and scheduling of meetings.
• Conduct prospect research, using on-line and hard copy sources, on prospective donors (foundations, governments, corporations, and individuals) and assist in the preparation of funding proposals, presentations and information packages
• Providing office coordination support such as managing the telephone system filing, copying, data entry, maintaining internal notice boards, coordinating staff meetings, and organizing faxes and mail.
• Compose and produce gift acknowledgment and donor appreciation correspondence.

Qualifications:

• 2 years of post-secondary education with 1-3 years of work experience in public relations, marketing and/or fundraising, and familiarity with the charitable sector.
• Solid event coordination and planning experience
• Interest and/or experience in the environmental field;
• Excellent oral and written communications skills and demonstrated professionalism, judgement and discretion in dealing with confidential or sensitive matters.
• Strong organizational skills, demonstrated attention to details, and the ability to prioritize and juggle competing demands to meet deadlines.
• Computer skills - Word, Excel, Email, Internet A second language would be an asset.