Office Manager

ALIGN: the Alliance for a Greater New York's mission is to create good jobs, vibrant communities, and a more accountable democracy for all New Yorkers. Our work unites worker, community, and other allies to build a more just and sustainable New York. ALIGN is the coming together of two longstanding community-labor coalitions, New York Jobs with Justice and Urban Agenda. Over the last two decades, we have been at the forefront of championing fair economic development policies, winning quality jobs, and creating green jobs through municipal building retrofits. ALIGN is a local affiliate of the BlueGreen Alliance, Jobs with Justice and the Partnership for Working Families.

Responsibilities:

The Office Manager will be responsible for the day-to-day management of administrative and operational functions of our organization. The Office Manager will report to the Communications Director. Specifically, responsibilities will include (but are not limited to) the following:

Financial Management:

Including bookkeeping of payables and receivables; maintaining accounting records; working with the external accountant to prepare regular financial reports and bank reconciliations. The Office Manager will act as the main liaison to the external accountant.

Office Management & Operations:

Including liaising with vendors and building management; developing and maintaining efficient file systems and general office procedures; coordinating logistics for and recording key organizational meetings and events; and maintaining office supplies.

Human Resources:

Including managing payroll and benefits; establishing and tracking employee records; and providing administrative assistance in addressing personnel concerns.

Event Coordination:

Including participating in team efforts to plan and implement programmatic and fundraising events and specifically providing logistical, database, and outreach support.

Administrative & Technology:

Including organizing mass mailings from conception to completion; administering the database; assisting staff with administrative problems and needs; trouble-shooting technology issues; and managing external tech consultants.

Qualifications:

The position requires at least 2 years experience in job areas similar to those outlined above as well as a good working knowledge of Quick Books and Microsoft Office Suite. In addition, applicants should have the ability to manage multiple tasks in a deadline-driven office, and have excellent attention to detail, organizational skills, written and verbal communication skills and problem-solving skills. Initiative, resourcefulness, and discipline are much desired traits, as is a positive attitude and ability to be a team player. Commitment to our organizations' mission and to the broader social, environmental, and economic justice movement is a must.

Compensation: The Office Manager position is a 30-hour a week position salaried at $31,500 a year with health, retirement, vacation, and other benefits. Office Manager hours are 10:00 am to 4:00 pm, Monday through Friday.

To Apply:

To apply, please email a cover letter, resumé, 2 writing samples and 3 references.

ALIGN is an affirmative action employers. People of color, women, and LGBT individuals are strongly encouraged to apply.