Office Administrator

Energy Market Innovations, headquartered in downtown Seattle, Washington, places a high priority on developing and enhancing clean-energy solutions for clients in the electric and gas utility industries. Specializing in the development of strategies to support energy efficiency and renewable energy investments, EMI offers a unique consulting approach in that we emphasize not only the technical dimensions of energy issues, but also the market and organizational challenges as well.

We offer a flexible, fun and collaborative working environment and encourage each other's creativity and intellectual curiosity to drive value for our client's needs. To learn more about EMI, visit us on-line.

Position Overview:

Currently, EMI is seeking an Office Administrator to join its team. This position is responsible for effectively managing daily office operations and providing administrative support to staff in a dynamic small business environment. Duties include supporting ongoing projects in a busy, interactive environment.

Responsibilities:

• Effectively organize day-to-day priorities with ongoing projects for staff as directed. Daily tasks include word processing, report editing, calendar management, travel planning, expense report management, budget management, facility management, and corporate event planning.
• Assist with producing presentations, proposals and reports for conferences and clients.
• Assist with the administration of health care plans and paid time off benefits to include monthly billings review, responding to employee benefit questions and serving as the liaison between employees and benefit providers as appropriate. Performs new hire orientations.
• Prepare and process required paperwork for new employees and contractors, terminated employees and any change of status for employees.
• Maintain confidential employee personnel files, and all other Human Resources files.
• Schedule interviews and coordinate travel arrangements for candidates, ensuring proper follow through.
• Serve as a resource to co-workers who have questions about company policies and procedures, benefits information and general office troubleshooting.
• Complete Internet research requests and generating reports/documents as requested including searches of specialized databases.
• Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Direct and coordinate office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.
• Facilitate a streamlined system for supplies management that ensures supplies are available while working within budgetary and space constraints.
• Monitor condition of the offices and coordinate maintenance to ensure a clean and functional environment.
• Perform a wide-variety of clerical duties including filing, photocopying and faxing documents
• Field telephone calls/voicemail and arrange conference calls with internal and external participants.

Qualifications:

The ideal candidate will have 8+ years administrative experience including senior management support; highly effective interpersonal skills to handle various interactions including sensitive and confidential situations; excellent written and verbal communication skills; demonstrated ability to work independently and effectively with strong organizational skills, accuracy and attention to detail; ability to maintain multiple tasks and time deadlines and respond quickly to changing priorities; proficiency with MS Word, Windows, Excel and Outlook; and, at least a high school diploma with additional education or training. A Bachelor's degree is strongly preferred.

If you are a bright, career-minded individual with a passion for making a difference, we want to hear from you!

To Apply:

Please submit your resume via email.

EMI is proud to be an Equal Opportunity Employer and offers competitive salaries and benefits. Come be part of our high performance team!