Human Resources Assistant

~ Keystone Science School educates youth and adults to broaden perspectives and foster appreciation for engaged citizenship. We accomplish this through meaningful and collaborative learning experiences in the natural mountain environment that incorporate non-biased scientific inquiry, leadership development, civic engagement and academic rigor. ~

The employees of Keystone Science School collectively work for the Mission, and truly live the Vision and Values!

Our campus is located at 9,200 feet on the site of Old Keystone Village in Keystone, Colorado. Our historic 23-acre campus serves as the ultimate outdoor laboratory and is the home base for our diverse suite of programs. Our facilities include modern logstyle dormitories, a central dining hall, an outdoor amphitheater, a state-of-the-art observatory and geothermal field.

Visit our website to learn more.

Position Overview

The Human Resources Assistant is a year-round administrative position that is responsible for providing clerical support
to the Human Resources Manager. This position ensures an efficient Human Resources environment by supporting all
human resource and payroll related tasks.
Main areas of focus in this position are:

• 80% Human Resources support
• 20% Payroll Processing

Responsibilities 

Our ideal candidate will focus on the following essential duties and responsibilities:

Human Resources:

• Assist hiring managers with screening job applicants;
• In coordination with the Human Resources Manager, plan and conduct new employee orientation to foster a positive attitude towards company goals;
• Coordinate annual review process with program directors for all year round full-time employees;
• Maintain employee records in an electronic format and in accordance with applicable laws;
• On-board new employees including managing and collecting all necessary paperwork and running background checks;
• Assist with employee communications;
• Manage Human Resources Information System data entry;
• Address and follow through with Unemployment and Workers Compensation claims;
• Track and manage required employee certifications to ensure standards are met;
• Assist with recruiting strategy and approved job posting sites;
• Manage off-boarding checklist and follow-through with employee, as well as appropriate follow-up with hiring manager for replacement strategy when an employee terminates;
• Prepare vacancy announcements and posting to various recruiting resources;
• Administer current and develop new employee discount programs;
• Create employment term agreements for new seasonal and year round employees;
• Assist Human Resources Manager with annual Employee Handbook updates, and other formal documents;
• Assist with any external Human Resources audits;
• Support special projects as necessary.

Payroll:

• Process and complete a bi-weekly payroll to ensure all employee updates and changes are correctly entered;
• Gather new hire documentation and setup in QuickBooks.
• Other duties as assigned.

Qualifications 

The minimum requirements in knowledge, skills, and abilities for the candidate of our choice are below. The candidate must possess:

• The ability to be disciplined in thinking that is clear, rational, open-minded, and informed by evidence;
• A strong work ethic and will work until the job is complete;
• The motivation to contribute positively to the KSS at-large community;
• The ability to interpret a variety of instructions furnished in written or oral form;
• The ability to multi-task efficiently while managing a high-volume workload in a fast-paced, changing environment;
• Superior customer service skills with the ability to be creative and think ‘outside the box';
• Strong communication skills in both writing and organization;
• The ability to effectively interact with people of diverse backgrounds and different levels of experience;
• The ability and desire to work in a busy environment with many distractions;
• An attention to detail specific to writing reports, professional correspondence, and procedure manuals as well as
• inputting payroll data to ensure employees are paid accordingly and timely;
• A level of professionalism to maintain the integrity of confidential information included in hiring processes, payroll,
• and other human resources-related issues or projects.

In addition to the above required talents, our ideal candidate will have these preferred skillsets:

• Computer skills include proficiency with Microsoft Office (Word, Excel, etc.), and Quickbooks;
• Comprehension of the Spanish language via written and/or verbal form.

Our travel expectations:

• No travel requirements.

Our required education, experience, and certifications:

• Bachelor's degree (BA or BS) from a four-year college or university;
• One to two years of experience in the Human Resource environment;
• Experience working in a busy office environment and balancing multiple administrative tasks preferred;
• Current First Aid and CPR certification or ability to obtain within 60 days of employment;
• Excellent driving record and a valid driver's license.

The physical demands of this position:

• The physical demands described here are representative of those that must be met by an employee to successfully
• perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to feel, handle, or hold objects, tools, or controls; reach with hands and arms; and talk and hear.
• The employee is occasionally required to sit for extended periods of time, stand and walk.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Our work environment:

• The work environment characteristics described here are representative of those that must be met by an employee
• while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the employee to work in close contact with his/her teammates.
• The office space is small and the employee must have the ability to stay focused while others are working in close proximity.
• The noise level in the work environment is usually moderate, but varies seasonally due to programs and staffing on campus.

Benefits: We offer competitive health and welfare benefits, and employee housing (based on the position offered).

Want to find yourself at the heart of Science. Adventure. Fun? Apply now!

To Apply

• Please click below: "Apply Here!" and fill out the application and attach your resume and a cover letter that includes desired salary.
• Materials will be accepted until November 6th, 5:00pm.
• This position has a start date of January 4, 2015.
• No phone calls, please.

~ Keystone Science School is an Equal Opportunity Employer. Qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. ~