Executive Assistant

Matthiessen Strategies, LLC, founded in 2010, is a public interest consultancy working with both for-profit and not-for-profit clients to make their goals of environmental stewardship a reality. The work includes environmental and regulatory research, advocacy, network and coalition building, media outreach, fundraising, and political and campaign strategy. Current projects include building regulatory support for a green fertilizer and a transmission line that would spur renewable energy development as well as a campaign to bring congestion pricing to New York City.

Alex Matthiessen, founder and president of Matthiessen Strategies, LLC and graduate of UC Santa Cruz and Harvard University, draws upon 25+ years of experience as a professional environmentalist and advocate, including work for the U.S. Department of Interior, Rainforest Action Network, and Riverkeeper, to succeed in these initiatives.

Position Overview:

Seeking an executive assistant to an independent environmental advocate and strategy consultant. This individual manages the day-to-day operations of a startup firm, working directly with the President and, in time, a small staff. This includes managing the workflow of the firm, from coordinating schedules and meetings to ensuring that deliverables are submitted to clients on time. As part of a start-up, this position is ideal for someone willing to tackle all parts of operating a new and growing consulting business.

Responsibilities:

• Manage the president's schedule, calendar, and deadlines; make travel arrangements; and respond to mail and email correspondence
• Handle some personal assistant tasks (e.g., paying bills, filing)
• Maintain physical and electronic filing systems
• Coordinate all elements of meetings hosted by Matthiessen Strategies
• Coordinate all facility, telecom, and computer maintenance requests and office supply orders
• Produce letters, memoranda, presentations, meeting materials, reports, etc, as necessary; proofread documents for grammar, punctuation, and spelling
• Produce and submit invoices, including expense reimbursements, for billing clients
• Bookkeeping, including recording revenue and expenditures, managing multiple accounts in Quickbooks, and preparing tax information for submission to accountant
• Manage bank accounts, include payroll, check writing, fund transfers, and account balances
• Record keeping, including relevant tax documents and the compilation of records for tax filings
• Perform ad hoc projects as needed
• Maintain confidentiality and use discretion and tact
• Take initiative to manage details and deadlines
• Develop and maintain information and workflow management systems to keep the office organized and on schedule

Qualifications:

Required:

• A minimum of a bachelor's degree
• Strong proficiency in Mac systems, MS Office Suite, and Quickbooks
• Minimum 1 year of administrative experience
• Minimum 1 year of bookkeeping experience
• Strong interpersonal skills
• Highly detail oriented a must
• Strong writing and communication skills
• Excellent organizational and clerical skills
• Ability to manage multiple responsibilities and projects with competing priorities and deadlines
• Ability to work independently in the absence of specific instruction, and use good judgment in decision making and initiative in ensuring tasks are completed
• Demonstrate initiative, creativity, and resourcefulness in problem solving

Preferred:

• Familiarity with NY State and Federal business laws and tax codes, e.g. NY State Dept. of Labor hiring processes, etc.
• Background in environmental issues and campaigns a plus

Compensation: commensurate with position and experience. Benefits (health care and vacation) negotiable as part of compensation package.

Location: 1115 Broadway (across the street from Madison Sq. Park); some flexibility re: telecommuting

Application Deadline: April 30, 2012 (rolling thereafter)
Start date: May 15, 2012 (targeted)

To Apply:

Send a resume and cover letter to Talia Hagerty. No phone calls, please.

Matthiessen Strategies, LLC is an equal opportunity employer. Women and people of color strongly encouraged to apply.