Assistant, Regional Technical Forum

~ The Northwest Power and Conservation Council's mission is to ensure, with public participation, an affordable and reliable energy system while enhancing fish and wildlife in the Columbia River Basin. ~

Our Core Values 

• We take the long view. We work for the wellbeing of future generations, not just our own.
• We have a regional perspective. We address the interests of the region as a whole.
• We serve the public. We listen to their concerns and we strive to bring insight to the issues affecting them.
• We are independent. We tell people what they need to know because trust is the basis of partnership and the key to progress.
• We embrace learning. We're open to change and diverse views because it sparks opportunity. 

Position Overview 

We have an opening in our Power Planning
Division for an Assistant to support the Regional Technical Forum (RTF).

The
position reports to the Manager of the Regional Technical Forum and also
receives guidance from the Director, Power Planning. This position provides
support for the RTF Manager by providing scheduling, logistical support,
document and communications preparation, note taking, contracting support, and
assists in the day-to-day operations of the RTF.  

Primary Duties and Responsibilities 

Serve
as assistant to the RTF Manager 

• Function
  as the point of contact for all RTF communications, routing to RTF contractors
  and staff for responses when appropriate
• Be
  aware of the RTF work flow and be proactive in ensuring deadlines are met,
  meeting materials are prepared prior to each meeting, and webpages are updated
• Attend
  weekly RTF staff meetings to ensure understanding of work item status
• Manage
  the RTF Manager's calendar, coordinating all meetings and identifying potential
  scheduling conflicts 

RTF
Monthly Meeting and Subcommittee Support 

• Facilitate
  scheduling for all RTF, subcommittee and policy advisory meetings (typically
  four to six meetings per month)
• Send
  meeting notifications and materials to RTF members and interested parties
• Prepare
  monthly meeting handouts and update materials on the website for all RTF
  meetings
• Conference
  room/webinar setup and technical logistics
• Facilitate
  lunch orders (monthly RTF meeting)
• Monitor
  the meeting throughout the day
• Listen
  in on subcommittee meetings and provide RTF Manager with notes of those
  discussions (as needed)
• Post
  monthly meeting minutes after RTF approval 

Website,
Database and Measure Support 

• Update
  measure database on a monthly basis, including posting most recent workbook
  updates and ensuring all measure related materials are logically grouped on the
  website
• Update
  decision databases
• Update
  and track small/rural checklists
• Maintain
  Request for Proposals (RFP) website page, ensuring the Q&A section is kept
  current
• Maintain
  member listing on website
• Update
  other materials on website as needed, including workplan, bylaws, charter and
  announcements
• Keep
  RTF webpage fresh, identifying items that could be outdated for the RTF Manager

Mailing
List Administrator  

• Maintain
  the multiple RTF mailing lists
• Follow
  up on email bounce backs
• Develop
  new subcommittee mail lists as needed 

RTF Operations Support  

• Support
  coordination on annual funding agreements, including billing, invoicing,
  receivable reporting, and filing maintenance
• Maintain
  conflict of interest records, following up with each member as needed
• Support
  Quarterly and Annual Report development, including drafting materials and
  working with RTF Manager to complete
• Update
  Policy Advisory Committee dashboard on a monthly basis (Excel based
  spreadsheet)
• Maintain
  existing pool of Qualified Contractors listing, updating as necessary
• Manage/support
  coordination on specific projects as assigned by RTF Manager (potential
  projects include managing the quality control process, new measure requests,
  and contract development and monitoring)
• Update
  RTF tools, such as the Standard Information Workbook, as needed
• Annual
  review of RTF Operations Manual, identify items needing updates 

Essential Skills and Qualifications 

• Excellent
  written and oral communication skills
• Proficiency
  in all MS Office applications, with strong Outlook, Excel, Access and PowerPoint
  skills
• Ability
  to manage multiple tasks simultaneously, prioritize and help manage the workload
  of the RTF Manager
• Independent
  work style with ability to self-manage duties as well as delegate tasks as
  needed
• Bachelor's
  degree or equivalent preferred 

To Apply 

Interested applicants
should submit a letter of interest, resume, and references by December 11, 2015, to:  

Sharon Ossmann, Director of Administration
Northwest Power and Conservation
Council
851 SW Sixth Avenue, Suite 1100
Portland, OR 97204 

Or, you can click below: "Apply Now Online!" to email your application materials. If emailing, please submit all
documents in Microsoft Word or pdf format.