Administrative Coordinator

Business for Social Responsibility (BSR), a non-profit business association that works with business and stakeholders to create a more just and sustainable world, is seeking a Coordinator for its Shared Services departments in San Francisco.

BSR's staff of more than 80 at its headquarters in San Francisco and rapidly expanding offices in China, Hong Kong, New York and Europe, helps its 250 member companies integrate sustainability into business strategy and operations through consulting, research, and convenings.

We are seeking individuals who are highly talented, passionate and thrive in an entrepreneurial culture that values leadership, integrity and respect. For more information, visit our web site.

Position Overview:

The Shared Services Coordinator will report to the Chief Financial Officer and will perform a wide range of administrative and support duties for BSR's Shared Services departments, which include Finance/Accounting, Human Resources, IT, and Membership Fulfillment.

This newly created role at BSR represents an excellent opportunity for the right candidate to join a growing organization that is addressing critical global issues, and to work with amazing colleagues throughout the organization and the world.

Responsibilities:

- Assist the CFO and Shared Services directors with financial and operational presentations, meetings, and other communications
- Administer BSR's electronic timekeeping system to ensure timely and accurate entry of time by employees; manually enter timesheets for employees unable to access BSR's network
- Assist with the Accounts Receivable process by regular communication with BSR customers to collect on outstanding invoices
- Manage CFO's calendar to reflect accurate time commitments; schedule and make arrangements for organizational meetings involving the CFO; prepare check requests and other internal procedural documents as needed for the CFO
- Administer BSR's contracts files
- Assist with HR department functions such as updating seating charts and organization charts, and coordinating staff events
- Provide general administrative support to Shared Services departments, including scheduling, filing, photocopying, faxing, travel arrangements, and other tasks
- Actively participate in BSR's efforts to improve operational systems and processes across the board
- Provide back-up for reception/front desk
- Other administrative and support duties as required and assigned by the Chief Financial Officer

Qualifications:

- BA/BS degree.
- 3+ years administrative professional work experience.
- Ability to work independently and confidently using superior discretion, judgment and sensitivity to confidentiality.
- Excellent organizational and time-management skills.
- Ability to multi-task and prioritize, with strong problem-solving skills and flexibility.
- Excellent follow-through skills and strong attention to detail.
- Excellent written and oral communication skills.
- Self-starter with the ability to plan, execute and deliver on projects and tasks in a timely manner.
- Strong familiarity with Microsoft Office suite products, including intermediate to advanced Excel and proficient use of MS PowerPoint.
- Familiarity with elementary accounting principles.
- Capacity to work and thrive in a growing, fast-paced entrepreneurial organization with a collaborative environment.
- High ethical standards and commitment to BSR core values of Leadership, Respect and Integrity. 

Compensation: Compensation is competitive and commensurate with skill, knowledge and experience level and the constraints of a non-profit business organization.

BSR offers an outstanding benefits package, including health, dental, vision, life and disability insurance, a 401k savings plan, paid time off (PTO), sick and other family friendly leaves, flexible hours, paid time off for volunteer activities and a casual atmosphere.

To Apply: 

Please apply only on-line.

BSR is committed to developing an inclusive work environment where diversity of thought, style, culture and skill and is valued in support of individual performance and potential, as well as our business goals and mission.