Administrative Assistant

A growing and award-winning architecture firm seeks an administrative assistant to support Senior Associate architects. We are a very busy office and an ideal candidate is detail oriented with excellent communication skills.

Job Overview: 

The position requires a strong interest in working on the leading edge of sustainable design. We are seeking a recent college graduate with an interest in design. This is an excellent opportunity for a future graduate student to learn how an architecture office works and learn about the design process and sustainability. 

We offer competitive salaries, excellent benefits and the chance to make a difference. 

Requirements: 

Must be proficient in Microsoft Office, including Word, Excel, Access, Powerpoint, and Outlook, as well as Internet research programs. 

Basic duties include the following; the right person will do much more: 

• Maintain Associate's Calendar and Appointment schedule - coordinate and schedule all meetings    
• Inform Associates of their daily schedules, monitor and manage time commitments    
• Represent the firm to clients and other contacts    
• Field all incoming calls for the Associates, return calls as requested, and maintain phone messages    
• Compose, type and distribute correspondence for Associates    
• Receive mail, maintain files, and In/Out boxes    
• Track associates time and complete timesheets    
• Sync and Maintain Associate's Blackberry    
• Keep staff informed of all pertinent project information    
• Travel arrangements - including ground, air, hotel accommodations    
• Work with administrative staff to support daily office operations

To Apply: 

Please take care to write a cover letter in the body of your email addressing these requirements and your interest in sustainability and the environment. You may attach your resume in Word or PDF format. 

Responses that do not meet the listed requirements or submission format will be deleted immediately without further review or follow-up.