Project Coordinator II, US Climate Initiative

~ World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. ~

We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges,and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in Brazil, China, Europe, India, Indonesia, Mexico and the United States.

Position Overview

The World Resources Institute seeks an assertive, detail-oriented, and highly organized Project Coordinator II to provide financial, administrative, operational and development support to the WRI-U.S. team and Carbon Capture Use and Storage (CCUS) project within the Global Climate Program. The role demands excellent attention to detail, knowledge of nonprofit operations, good understanding of team dynamics, strong time and priority management abilities and an optimistic outlook.

This is an excellent position for someone seeking to gain experience in financial and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. WRI-US aims to help transform the United States into a net-zero carbon nation that by 2050 is more equitable, prosperous, and resilient. This position will play a critical role in supporting the successful implementation of various projects.

Responsibilities

Financial Management (30%):

• Processes invoices and pay applications for projects in compliance with established governance.
• Assists project team in project closeout process including turnover documentation and financial reconciliation.
• Coordinates on project budget management and reports under supervision.
• Processes documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders).
• Monitors project performance against contract requirements.
• Creates team and project budgets for close monitoring through the life of the project.

Grant Management (20%):

• Contribute to the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for project- and Initiative-level grants, and supports Program-wide or cross-Program grants greater than $1M as appropriate.
• Submits all required grant forms as instructed by grant including U.S. Government forms (SF424, PMC123, NEPA, etc.), and prepares detailed financial reports for submission to external funders as needed.
• Assist the WRI-US Director in ensuring compliance with the terms and conditions of grants and contracts.
• Ensure the timely and accurate submission of progress and financial reports, and compliance with any funder requirements.
• Keeps timely and accurate information on donors and contacts, including regular updates of donor and grant management database software.
• Supports proposal development, including donor research, proposal budgeting, and coordinating application packages for review and/or final submission.

Fundraising (25%):

• Coordinate fundraising and outreach efforts on behalf of program/projects.
• Assist in the identification of strategic funding opportunities.
• Coordinate fundraising outreach efforts for WRI-US Director.
• Develop proposal budgets and cost out new opportunities.

Administration (20%):

• Coordinates and schedules meetings among project teams and provides travel, scheduling, and other administrative support to US Directors as needed.
• Coordinate recruitment and manage on-boarding of new staff members as needed.

Communications (5%):

• Provides support for external events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials.
• Supports the Director of Government Affairs by managing contact databases and monitoring project compliance with lobbying restrictions.
• Utilizes WRI and external online communications tools to send email campaigns to key stakeholders on USCI publications and events.
• Other duties may be assigned.

Qualifications

• Bachelor's Degree required
• Minimum 1-2 years of relevant full time work experience is required, preferably in financial management, administration, or nonprofit operations
• Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines.
• Ability to work independently with minimal supervision.
• Strong process orientation with sensitivity to quality, timelines, and organizational systems.
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, GoToMeeting), with CRM database (esp. Salesforce and Pardot) and budgeting (Microsoft Cognos) preferred.
• Final candidates will be required to take a writing/analytical test.
• Relocation reimbursement not available for this position.