Green Construction Office Manager

Greenstreet Inc. is boutique green building, renovation, and construction firm in New York specializing in Green Buildings.  We are passionate about providing high quality service and customer care to our clients and our desire is to hire players who want to collaborate with one another to ensure that Greenstreet excels in being the leader in our industry.

Position Overview:

We are seeking a star player to take an assertive role in operations, and support our project management team.  The ideal candidate knows how to create systems and solve existing problems, to be able to listen and understand the needs of the other team members, while implementing protocols to sustain and grow the success of the company. Superior organizational and communication skills are essential to this position.

There is significant growth potential for the right candidate.

Responsibilities:

1. Maintaining and organizing account receivables and payables.
2. Maintaining and organizing project documents such as insurance, lien releases, etc.
3. Assisting in the maintenance of firm and project financials.
4. Preparing quality take-offs and estimates through UDA estimating software.
5. Preparing and updating of project schedules through UDA scheduling software.
6. Drafting and submitting project proposals, estimates, and lien releases for projects.
7. Assisting in subcontractor outreach and bidding.
8. Maintain, organize and manage the office in terms of filing, supplies, cleaning and minor computer issues. Knowledge of Windows, Mac, Dropbox, Google software and social media will be necessary, and aptitude to learn.
9. Provide support and leadership to the company through your role as office manager.
10. This is a small organization and it will be necessary to wear multiple hats including working with potential or existing clients.
11. This is a basic overview only. The position will require a variety of related responsibilities.

Qualifications:

1. Previous bookkeeping experience with Quickbooks online or Quickbooks. Construction management software experience is important.
2. The ability to read construction drawings and specifications.
3. Bachelor's degree preferred, but will consider Junior/Senior level students in related fields of study.
4. Proficiency in Microsoft Office Programs and Quickbooks. Experience with Construction Management software. UDA experience is preferred.
5. Math and formula proficiency including spreadsheet calculations and totals.
6. Must be able to work both independently and on multiple projects simultaneously.
7. Ability to stay focused and adapt quickly when unexpected tasks arise.
8. Demonstrate consistent productivity with a desire to complete tasks in an accurate and highly efficient manner.
9. Needs to be persistent and creative with suppliers and subcontractors to achieve the desired outcome as quickly as possible.
10. Must have good communication skills and be highly organized.
11. Must be locally based.
12. Interest and knowledge in the Green Building profession a plus.
13. Customer service experience preferred.
14. 1-4 years residential construction experience is preferred.

To Apply:

Only applicants with materials that are customized for this opportunity will be considered and responded to.

To apply it is ESSENTIAL to follow the below instructions in your application:

1. Please PASTE cover letter AND resume in the body of your email.
2. Please tell us why you are interested in building a long term relationship with our organization and what you can bring to our culture
3. Please enter "Greenstreet leadership -- {Your Last Name}" in the subject line. Send all materials attention of Michael Craig at the shown email address.
4. If we were to contact your most recent employer, what key words would they use to describe you?
5. Why are you leaving or have left your job?
6. What are your professional long-term goals?
7. What type of work environment do you excel in?
8. What compensation range are you looking for?

3. We will only accept candidates who are confident in managing themselves others and who can produce results with little to no supervision.

For more information visit Greenstreet.