Administrative Assistant

TCC Group is a 32-year old firm that provides management consulting and planning services to foundations, nonprofit organizations, corporate community involvement programs, and government agencies. Originating in Philadelphia in 1980, TCC Group began as The Conservation Company, reflecting our roots in energy conservation for underserved populations in Philadelphia. We have continued our commitment to the public sector and expanded our areas of expertise as well as our locations. Our current headquarters is in New York City, and we have offices in San Francisco and Philadelphia.

TCC Group has a staff of 35 professionals. All of our consultants have at least a Master's degree as well as practical experience working in nonprofit organizations and philanthropies. We are critical thinkers, effective communicators, skilled facilitators, and excellent strategists. We work with nonprofits and foundations of various sizes and lifecycle stages, representing a range of sub-sectors, including arts and culture, health and human services, education, youth development, policy and advocacy, and public administration, to name a few.

Position Overview:

The Administrative Assistant is a full-time employee, based in New York, whose primary role is to provide general office and consultant support with a variety of administrative activities and related tasks. This position provides administrative support to the firm's consulting staff working on a diverse set of projects for its clients. The position requires an individual that is proactive, reliable, responsible, highly organized, and willing to take initiative.

Responsibilities:

The Administrative Assistant supports the day-to-day operations of the NY office, serves as receptionist, and performs a variety of administrative functions and duties. Primary responsibilities include, but are not limited to the following:

Reception:

• Act as the voice and face of the firm at the NY office by answering, screening, and transferring calls accordingly as well as meeting and greeting visitors.
• Receive, sort and distribute mail and packages; coordinates the pickup and delivery of express mail services such as FedEx, UPS, etc.
• Post outgoing mail and assist with shipping, delivery, and courier services when applicable.

Office Management:

• Assist in ensuring an overall organized office environment for the NY office.
• Conduct regular inventory of office and other supplies.
• Order new supplies as required as well as maintain inventory for office/kitchen supplies including flowers and grocery.
• Maintain office security and related security tasks.

Administrative/Consultant Support:

• Directly support TCC consultants while providing back-up support to other office consulting staff as needed.
• Scheduling and travel, formatting and proofreading proposals, and client deliverables.
• Proofreading, copy-editing and proposal work.
• Provide general department support to Finance, Technology, Marketing, and Human Resources.
• Proactively and accurately maintain appointment calendars, coordinate meetings and events as needed.

Qualifications:

• Bachelor's degree and minimum of 2 years recent experience.
• Excellent interpersonal skills and pleasant phone manner.
• High level of proficiency with all MS Office applications (Word, Excel, Outlook, and PowerPoint).
• Very good design aesthetic (PowerPoint).
• Strong written and verbal communication skills.
• Ability to work well both as a member of a team and independently.
• Highly professional, friendly, extremely well organized, thorough, and detail-oriented.

Hours: Monday through Friday, 8:30am - 5:30pm.

To Apply:

Please email resume and cover letter to:

Administrative Assistant Search
TCC Group

No telephone calls, please