Administrative Associate

Join an established environmental nonprofit organization and help contribute to solving climate change, one of the most complex and challenging issues of our generation. 

The Climate Trust's mission is to provide expertise, financing, and inspiration to accelerate the implementation of innovative climate solutions that endure.

• Collective action:  We develop productive partnerships with public, private, and nonprofit organizations, and their stakeholders, that serve as models of collective action.
• Integrity:  We uphold the highest level of integrity in our work, business transactions and partnerships.
• Innovation:  We continually strive to find, develop, and promote new services, technologies, and processes, and so we manage and tolerate higher levels of risk as a result.
• Service:  We are passionate about providing excellent service to our partners, our communities, and our planet that result in meaningful, quantifiable, and enduring impacts.
• Stewardship:  We are responsible stewards of precious global resources-natural, financial, and human-for the benefit of current and future generations.
• Sustainability:  We promote environmental, economic, and social sustainability, beginning with our own actions.

Position Overview: 

The Climate Trust is seeking an experienced administrative associate capable of handling a variety of responsibilities. This person is directly responsible for two key areas, namely, providing general administrative support and spearheading the revenue development team contact management, reporting and research. Responsibilities of this position involve a variety of administrative tasks for the entire organization, including providing support to the President and staff, managing vendors, supporting the hiring process, and providing assistance on accounting processes. The revenue support responsibilities include contact management, report generation, managing important client communications, and providing research to the revenue development staff as needed.

Responsibilities:

General Administrative Support

• Manage vendor interactions for organization's accounts, as well as coordinate assistance with IT and other maintenance needs with outside vendors
• Routinely manage ordering office supplies, equipment, furniture and third party services
• Facilitate and manage the staff meetings, minutes, and staff calendar
• Provide assistance on bank statements, invoice/check processing, deposit records and expense reports
• Receive and direct visitors and other reception activities
• Support the complete hiring process and manage other general inquiries
• Schedule quarterly Board of Directors meetings and prepare meeting materials
• Support the President and staff on meeting scheduling, travel and event arrangements
• Assist the President and staff with general correspondence, project reporting and document distribution
• Provide SalesForce.com management and administration for organization

Revenue Support

• Manage SalesForce.com contacts, records, report creation and list generation
• Record and produce minutes for weekly revenue development meetings
• Prepare follow up documents for clients including thank you notes and other memos
• Research business leads for prospective clients and donors
• Write background briefs in support of the revenue development process

Qualifications:

Required Talents:

• A minimum of 3 years of administrative and/or revenue support experience
• Excellent interpersonal, and verbal and written communication skills
• Proven customer service skills and techniques particularly with vendor management
• Proficiency in SalesForce.com, Microsoft Office Suite, and Adobe Acrobat
• Knowledge of operational office equipment such as copiers and projectors

Preferred Talents:

• Bachelor's degree is preferred
• Knowledge of fundraising and revenue development program requirements
• Experience working in a growing and entrepreneurial non-profit organization
• SalesForce.com Certified Administrator is preferred
• Proficiency in Adobe Design Suite and Adobe Contribute

Personal Attributes:

• Client service orientation with a special attention to detail
• Self motivated and organized with the ability to work under multiple deadlines
• Teamwork orientation and positive outlook while providing solutions for staff needs
• Passion for helping solve environmental issues 

Compensation:  Salary is commensurate with experience. The Climate Trust offers a highly competitive benefits package, including a "cafeteria" medical, dental and vision plan; 3 weeks of vacation; flexible work hours; a 401K plan; and a bus/bike incentive program.

To Apply:

Please e-mail a résumé and cover letter.  Please include "Administrative Associate" in the subject line. You may also mail your application materials to: The Climate Trust, 65 SW Yamhill Street, Suite 400, Portland, OR 97204, ATTN: Administrative Associate search.  Applications will be processed on a rolling basis until the position is filled.  No phone calls please.  The Climate Trust is an equal opportunity employer.