Recruiting and Administrative Assistant

California Environmental Associates (CEA) seeks to transform markets, business practices, regulations and policies to create economic incentives that will yield positive environmental outcomes. For 25 years, California Environmental Associates has helped transform markets, business practices, public policies, nonprofit organizations, and philanthropic strategies to achieve positive outcomes for the environment. CEA has extensive experience and an intricate knowledge of key environmental issues, including climate change, energy policy, marine conservation, sustainable agriculture, forest management, goods movement, air quality, toxic chemicals, and land-use planning.

In addition to a wide range of consulting services, CEA also offers its clients assistance with recruiting and program development. CEA's recruiting services group finds and delivers the highest level of talent to lead environmental organizations, foundations, and sustainably-minded companies. Using the deep professional networks and strategic insight developed through 25 years of consulting, CEA is able to successfully identify individuals that will meet clients' recruitment needs. For a more in-depth description of our services and philosophy, please see our website.

Position Overview:

CEA is looking for a Recruiting and Administrative Assistant to provide support to our Organizational Design and Recruiting Services practice. This is an excellent fit for a dynamic administrative professional looking to work with mission-driven clients in a fast-growing field. 

This position will serve as key administrative support of the recruiting team - responsibilities include complex scheduling of global interviews and meetings, candidate and client interaction, job posting, and document preparation.  In addition, the Assistant will implement various research and internal marketing projects for the recruiting practice. 

The Assistant will be exposed to a challenging, team-oriented work environment and will have the opportunity to serve clients working on the most pressing environmental issues.  This position requires intellectual rigor, independence, demonstrated attention to detail, intellectual rigor, independent work ethic, ability to work under pressure and a passion for environmental issues. 

The expected start date for this position is April 2010.  The position will be located in San Francisco, CA.

Responsibilities:

Includes the following and other duties as assigned:

• Serve as the key administrative support for the recruiting team, assisting with project coordination and external and internal communications
• Provide direct assistance to recruiting team members with scheduling, coordination, and document preparation for interviews, client meetings, and team meetings
• Assist with production and quality control of outgoing work products and correspondence: proofread documents for spelling, grammar, and layout, making appropriate changes; draft letters, emails, and other written work products as necessary
• Research and prepare materials for proposals, meetings and presentations, and client searches as needed
• Ensure that files, both electronic and paper, are organized and current 
• Provide general organizational and operations support to the recruiting team and clients
• Support other CEA project teams as needed with logistics, setting up conference calls, coordinating travel arrangements, etc.

Qualifications:

The successful applicant will have the following minimum qualifications:

• 2+ years experience in office administration or similar role, experience with recruiting a plus
• BA/BS degree or equivalent
• Previous experience maintaining calendars and coordinating global meetings/events 
• Proficient with in MS Outlook, Word, Excel, and PowerPoint 
• Superb attention to detail and organizational skills
• Ability to handle sensitive matters with discretion
• Ability to keep calm under pressure, prioritize, and multi-task
• Ability to work effectively and efficiently with minimal supervision
• A self-starter, with the ability to anticipate team needs
• Tact, poise, professionalism, diplomacy, teamwork, humor, and ability to interact with people from all walks of life
• Experience managing databases, managing and editing web content, and working in graphic design software preferred
• Excellent oral and written communication skills; language skills in Mandarin or Spanish preferred
• Passion for environmental issues

Compensation: CEA offers an excellent benefits package and a competitive salary that is commensurate with experience. 

To Apply:

To be considered for this position, interested candidates must follow this link below to submit a resume, cover letter, and salary requirements.  Inquiries received via phone call or direct email will not be eligible for review. California Environmental Associates is an equal opportunity employer.