Administrative Coordinator

Bonneville Environmental Foundation (BEF) is a national, nonprofit organization. Our mission is to support the development of renewable energy and watershed restoration while empowering people to shrink their carbon footprint.

Position Overview: 

We are seeking an Administrative Coordinator to work with staff and management supporting the Foundation’s administrative functions.

Reports to: Vice President, Administration
Hours: Monday - Friday, 8:00 - 5:00

Responsibilities:

• Answer phones and take messages
• Open & distribute incoming mail, ship & receive packages
• Run errands as necessary
• Maintain Board/Staff Contact Lists
• Maintain calendars
• Make office coffee, stock fridge & order drinks when they run low
• Maintain general office tidiness & cleanliness
• Manage recycling/trash
• Coordinate Board, Staff and Committee Meetings; set up satellite phone, arrange conference calls, assemble and distribute meeting packets, arrange venue, arrange catering.
• File Documents: maintain filing lists, make new files when necessary
• Maintain Furniture and Equipment Inventories
• Assist Vice President, Administration
• Assist President & CEO with calendar & scheduling
• Assist President, CEO & Senior Staff with travel arrangements, event registration, meeting scheduling, and contact list data entry
• Assist in contract process
• Other duties as assigned
• Work in a cooperative fashion

Qualifications:

1 year of relevant experience plus a college degree or 3+ years of relevant experience; working knowledge of Microsoft Word, Excel and Powerpoint

Candidate Must Have:

• Stellar communication/interpersonal skills: The Administrative Coordinator works with the public constantly, whether it be answering the telephone, greeting guests or arranging meetings. This person should be friendly and enjoy working with people.
• Flexibility: The Administrative Coordinator’s duties are highly varied, so flexibility is key. It is not unusual for this person to be interrupted or asked to switch gears several times a day. We are looking for someone who is focused, levelheaded, easy-going and cool under pressure.
• Strong computer skills: The Administrative Coordinator must be proficient in Word, Excel and PowerPoint. This person must have strong Internet skills and be a quick study in all things technological. We operate a Mac office, so familiarity with Mac is preferred.  

Application Deadline: 2/18/2010

To Apply:

Please submit your resume and cover letter. When submitting your resume please include the job title in the subject line of your email. All resumes must be in either Word .doc or .pdf format. Applicant must be available to start immediately.

Bonneville Environmental Foundation does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation or any other characteristic protected by law.