Administrative Assistant

In 2007, six foundations - Hewlett, Packard, Oak, Doris Duke, Joyce, and Energy Foundation commissioned research, called the Design to Win (DTW) study, to identify the most effective approaches, by sector and by country, to rapidly reduce global carbon emissions.  The DTW study outlined several principal conclusions:

• Efforts in a half dozen countries and regions-the U.S., E.U., China, India, and Latin America-including work to stem deforestation in Brazil, Indonesia, and the Congo, can deliver the reductions in carbon emissions necessary for averting a global climate catastrophe.
• The carbon battle cannot be won in the next decade, but it can be lost.  Locking in bad decisions today will make the future challenge extremely difficult.  In particular, building more conventional coal power plants, developing inefficient cities in China, and continuing high rates of deforestation during the next 10 years would cause irreversible damage. 
• Policy is the key to transformation. The global energy economy is a $4 trillion sector, with individual energy infrastructure investments (capital investments in power plants, oil wells, etc.) reaching the billion dollar level.  Sound policy is the most effective means of shifting capital flows from dirty to clean alternatives.
• Policy advocacy in the energy arena has been very successful when pursued with care and diligence, but current efforts are inadequate. 

Based on these conclusions, a new global philanthropic network, ClimateWorks Foundation, has been organized to win the battle against climate change.  The goal is to ensure that global average temperatures do not increase by more than 2o C - a threshold many scientists describe as a dangerous tipping point. ClimateWorks Foundation will work in the top-emitting nations to build low-carbon energy policies and to reduce the rate of deforestation in the world's largest, most threatened tropical forests.

Position Overview:

We seek a committed, responsible, energetic, and professional individual to join this effort.  As a member of the ClimateWorks team, you will experience the benefits of working in a new global venture:  close working relationships with colleagues, and broad impact on greenhouse gas emission reductions through our global work in key countries and sectors.  This unique blend creates an incredible opportunity for an assistant who seeks diverse job responsibilities.

We are looking for a highly skilled and motivated Administrative Assistant to provide organizational and administrative support for the program team.  This is an excellent fit for a person seeking an entry-level position in the environmental or philanthropic field.  This assistant will be working in a challenging environment that includes detail-oriented independent work, quick thinking, and professional interactions.

Responsibilities:

Includes the following and other duties as assigned.

• Assist Program Officers and other team members with scheduling and coordination of conference calls, meetings, workshops, and interviews
• Maintain schedules and calendars for the Program team and other groups in the Network
• Support the team with travel arrangements, processing expenses, and managing vendor and consultant contracts
• Manage meeting setup and cleanup including document preparation and catering/ logistics coordination
• Take notes at meetings and file work products within knowledge management system
• Assist with program activities as needed
• Maintain grantee/partner data and files
• Assist with production and quality control of outgoing work products
• Correspond via phone and/or email with colleagues and vendors
• Provide general organizational and operations support

Qualifications: 

The successful applicant will have the following minimum qualifications:

• 1 year+ experience in an office administrative or similar role
• BA degree or equivalent (environmental science and/or policy coursework helpful)
• Previous experience maintaining complex calendars and coordinating meetings/events
• Attention to detail and strong organizational skills
• Excellent research, analytical, and writing skills
• Competence in MS Word, Excel, PowerPoint, and Outlook
• Ability to work effectively and efficiently with minimal supervision
• Ability to keep calm under pressure, prioritize, and multi-task
• Good personal and interpersonal communications skills
• Previous work with grants administration preferred
• Experience developing and managing databases preferred
• Commitment to the mission of the ClimateWorks Foundation

Compensation: ClimateWorks Foundation offers an excellent benefits package and a competitive salary that is commensurate with experience. 

Start Date: April 2009. 

To Apply:

Interested candidates should follow this link - Administrative Assistant, to submit a resume, cover letter, and salary requirements:

No phone calls, please.     

ClimateWorks Foundation is an equal opportunity employer.

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