Program Assistant

ClimateWorks is a new global philanthropic network organized to win the battle against climate change.  Its goal is to ensure that global average temperatures do not increase by more than 2o C - a threshold many scientists describe as a dangerous tipping point. ClimateWorks' method is to work in the top-emitting nations to build low-carbon energy policies and to reduce the rate of deforestation in the world's largest, most threatened tropical forests.  You can read more about our approach on-line. 

Position Overview:

We seek a committed, responsible, energetic, and professional individual to join this effort.  As a member of the ClimateWorks team, you will experience the benefits of working in a new global venture:  close working relationships with colleagues, and broad impact on greenhouse gas emission reductions through our global work in key countries and key sectors.  This unique blend creates an incredible opportunity for an assistant who seeks diverse job responsibilities.

ClimateWorks is looking for a highly skilled and motivated Program Assistant to provide organizational and administrative support for ClimateWorks Program Directors.  This is an excellent fit for a person seeking to work in the environmental or philanthropic field. This position will provide support to program directors and other team members, including coordinating logistics for consultants with highly variable schedules. This assistant will be working in a challenging environment that will include detail-oriented, independent work, quick thinking, and professional client interactions.

Responsibilities:

Includes the following and other duties as assigned.

• Assist program directors and others with scheduling and coordination of conference calls, internal and external meetings, workshops, and interviews
• Support project teams with logistics, coordinating travel arrangements, etc.
• Assist with program activities, including event planning and organizing for a variety of meetings and functions
• Provide general organizational and operations support
• Maintain grantee/ partner data and files
• Respond to and track grant/ contract inquiries
• Assist with program activities, including event planning and organizing for a variety of meetings and functions
• Assist with grants management and grantee files
• Read and route incoming mail and other correspondence
• Manage phone calls and incoming and outgoing written materials
• Correspond via phone, letters and/or email with clients, vendors and associates
• Assist with production and quality control of outgoing work products
• Provide general program support

Qualifications: 

The successful applicant will have the following minimum qualifications:

• 2 years+ experience in an office administrative role
• BA degree or equivalent (environmental science and/or policy coursework preferred)
• Previous experience maintaining complex calendars and coordinating meetings/events
• Attention to detail and strong organizational skills
• Excellent research, analytical, and writing skills
• Competence in MS Word, Excel, PowerPoint, and Outlook
• Ability to work effectively and efficiently with minimal supervision
• Ability to work under pressure, prioritize, and multi-task
• Good personal and interpersonal communications skills
• Previous work with grants administration preferred
• Experience developing and managing databases preferred

Compensation: ClimateWorks Foundation offers an excellent benefits package and a competitive salary that is commensurate with experience. 

Expected Start Date: September 2008.  
Location: San Francisco, California. 

To Apply:

Interested candidates should send a cover letter, resume, and salary requirements to Melissa B. Clack, Search Coordinator.  To ensure that your email is properly reviewed, make sure to include "ClimateWorks Project Assistant" in the subject line of your email. Please also let us know where you where you learned of this posting. No phone calls, please.         

ClimateWorks Foundation is an equal opportunity employer.