Events and Recruitment Associate

Full Circle Fund is an engaged philanthropy organization cultivating the next generation of community leaders and driving lasting social change in the Bay Area. The organization has experienced a high level of growth in the past three years, tripling its budget and number of members; this pace of growth has given us the opportunity to create new positions.

General Description

The Events and Recruitment Associate is a contract position responsible for the overall coordination and success of events and will also support member recruitment. This position requires a somewhat flexible schedule and the successful candidate will be required to put in more hours during weeks leading up to major events. The Events and Recruitment Associate will report to the Marketing and Outreach Director.

This contract position recommends 40 hours or more per week.

Responsibilities

Event Project Management (60%)

• Project manage the planning and execution of Full Circle Fund events.  
• Work collaboratively on event planning and goal-setting with staff, Board and external partners.  
• Plan and execute events logistics from conception through post-event follow-up.  
• Visit and secure venues, manage list of viable venues.  
• Help market events on Full Circle Fund's website, online, and through our networks.  
• Act as liaison with vendors, including caterers and hotels.  
• Update and print event handouts, name badges, and event marketing materials.  
• Help manage and maintain event budgets and ensure that records are accurate.  
• Manage event invitations, registrations; provide customer service.  
• Capture and document event results and create archives of key event materials.  
• Help solicit in kind and cash event sponsorship from companies, media and individuals and pursue other revenue opportunities; track and acknowledge gifts related to events.  
• Strive to continually improve Full Circle Fundâ¬"s events by soliciting feedback from attendees and learning from other organizationsâ¬" events.  
• Events range from annual ticketed 400 person sell-out Forum at City Hall to bi-monthly 100 person meetings to an annual two-night Member Retreat.

Recruitment (20%)

• KHelp to grow and maintain our pipeline of potential members and convert into members.  
• Manage and maintain database of potential members.  
• Process new memberships in database and communication systems.

Administration (20%)

• Includes professional development, networking, and staff meetings.  
• Maintain the online Community Calendar of events.  
• Special marketing and recruitment project support as needed.  
• Occasional venue and logistics support of other Full Circle Fund events.

Experience Desired

The ideal candidate is a personable, enthusiastic individual with strong leadership skills, who is comfortable taking initiative. Full Circle Fund is looking for someone who is flexible and detail oriented, with good time management and problem solving skills. We are looking for someone who is interested in supporting a vibrant member community, community leadership and social impact.

• Bachelor's degree.  
• 3+ years planning and executing successful learning and/or fundraising events.  
• Excellent project management, networking, multi-tasking and negotiation skills.  
• Comfort with development and sales activities, such as donor and sponsor cultivation.  
• Skilled in PC environment and Microsoft Office suite; a whiz with mail merge.  
• Knowledge of HTML, CSS, social networking, and Web 2.0 tools desired (accidental techies ok!).  
• Experience with database/CRM (Salesforce a plus) and event registration systems.  
• Ability to work both independently and collaboratively.  
• Strong written and oral communications skills, clear and concise writing and editing skills.  
• Comfortable working and communicating with diverse people from all backgrounds, both in the business and public sectors.  
• Flexibility to attend weekday â¬Safter hours⬝ meetings and make reasonable schedule changes.  
• Valid CA driver's license and clean driving record required. Access to a car optimal though not required.  
• Some physical ability required based on event and office needs. Ability to lift up to 40 lbs.

To Apply

Please submit your resume and a letter of interest stating the specific job description for which you are applying to via email with the subject line: Events and Recruitment Associate search. Last day to apply: June 8. No phone calls please.

Full Circle Fund is dedicated to diversity and is an equal opportunity employer. We consider all applicants without regard to race, color, creed, religion, age, sexual orientation, gender identity, marital or domestic partner status, citizenship status, veteran status, medical condition, or mental or physical disability, which would not prevent the performance of essential job duties without reasonable accommodation.