Secretary/ Assistant

Background:

The National Office of the American Civil Liberties Union, a national
not-for-profit public interest organization, is seeking applicants for a
full-time support position with its Communications Department.

Duties:

The successful candidate is responsible for performing clerical and
secretarial duties for the publications unit of the Department under the
direct supervision of the Editorial Coordinator.

Responsibilities:
• Maintaining two databases, one for constituency outreach and the
  other for discrimination complaints;
• Maintaining regular contact with fulfillment house for inventory
  control; handle bookkeeping, inventory records; order and maintain
  inventory of merchandise;
• Handling calls from affiliates and public regarding publications,
  merchandise and customer service;
• Handling and approve routine reprint permission requests for articles,
  images and logos;
• Performing research related to fact checking, availability of stock
  photographs;
• Handling word processing of various documents;
• Developing and maintaining a filing system;
• General office duties, including monthly mailings to affiliates;
• Other duties as needed.

Qualifications:

• Applicants should have at least two years secretarial experience.
• Work
  with database requires high level of accuracy and attention to detail.
• Excellent proofreading, organizational, oral, written and interpersonal
  skills;
• Work well under pressure, meet deadlines and have aptitude for
  numbers.
• Experience working with Outlook, Word (Windows), Excel,
  and the Internet.
• Must have proficiency with Access.
• Candidate must
  be a self-starter, take initiative, and be able to work independently.
• Interest in civil liberties is essential.

Application Instructions:

Please e-mail or send letter of interest and resume to:

Human Resources SECY-COMM/EDIT
American Civil Liberties Union
125 Broad Street 18th Fl.
New York, NY 100004