Senior Proposal Coordinator

Portland Energy Conservation, Inc. (PECI) is a nonprofit corporation with a twenty-year history developing and implementing innovative approaches to energy and resource efficiency. We offer our local and national clients a unique combination of expert research, program design, and on-the-ground delivery.  We are growing and have exciting opportunities for individuals who have a passion for learning and want to make an impact working within the energy efficiency market.

Position Overview:

This individual coordinates and executes activities that support proposal development efforts that position PECI as a thought leader and innovator in the national energy economy, focused on energy efficiency.

The successful candidate will have experience working with a team to develop qualification packages, technical and financial proposals, and follow-up presentations. Responsibilities include evaluating and deciphering RFQ/RFPs working within a proposal management plan that includes win themes, differentiators, writing assignments, schedules, and other proposal related tasks based on solicitation instructions.

The candidate must have the ability to facilitate the proposal development process, including writing outlines and proposal narrative, editing, and keeping a proposal team on schedule. He or she will be responsible for reading/evaluating RFP/Q content for proper inclusion in proposals. The candidate will work with internal technical and management staff and strategic proposal partners to develop proposal content, assemble data from proposal team into PECI-branded format, using instructions identified in solicitation for final production and delivery to clients. The candidate must be willing/able to meet strict deadlines ... and have fun in the process.

Responsibilities:

• Work with Proposal Development Manager and internal clients to initiate and complete proposals and SOQs
• Prepare complex responses to Request for Proposals and Request for Qualifications to public agencies, utilities, program management organizations and private clients
• Serve as coordinator for writing, editing and production of statements of qualifications, proposals
• Track and manage proposal progress, budgets, and schedules
• Research, write and edit capabilities statements and standard proposal materials
• Research project leads, prospective clients, project histories and competitors
• Create, edit, update and maintain master and project-specific resumes, project experience and other subject matter documentation
• Update database of opportunities, project descriptions, resumes and boilerplate
• Solicit and coordinate information from internal clients, allied professionals, subconsultants and other team members for inclusion in proposal and presentation materials
• Work with Marketing to develop content for proposal-related collateral and proposal followup presentations
• Prepare submittal and qualifications packages

Qualifications:

• Strong knowledge of the proposal development process
• Excellent written and verbal skills including the ability to communicate with all levels of staff
• Strong organizational and time management skills and proven ability to multi-task
• Ability to write non-technical proposal sections effectively and convincingly
• Ability to manage/coordinate multiple stakeholders with diverse roles, skill-sets, and incentives toward common goals and timelines
• High Proficiency in MS Word, Excel, PowerPoint and familiarity with Adobe Creative Suite (InDesign, Illustrator & Photoshop)
• Motivated self -starter who can support proposal process from pre-RFP planning through delivery
• Highly organized, creative, detail and solution-oriented, and team-focused
• Strong interpersonal relations skills, enthusiastic attitude, leadership ability, and excellent work ethic
• Commitment to extraordinarily high quality proposal products
• Flexibility to work with a variety of team members and dynamic project demands
• Available and willing to work under pressure with occasional overtime

To Apply:

If you are interested in this position, please send a letter, resume, a writing sample and references.