Senior Payroll Specialist

Portland Energy Conservation, Inc. (PECI) is an energy efficiency consulting agency that designs and implements energy efficiency programs and research for utility companies and governmental agencies. Founded in 1980 and headquartered in Portland, Oregon, PECI has a longstanding tradition of pairing innovation with practicality to deliver customized energy solutions in building commissioning, retrocommissioning, and new construction with focus on HVAC, refrigeration, lighting, and appliances. 

Position Overview:

PECI is looking for a Senior Payroll Specialist to join our Human Resources team and process full payroll cycles for corporate and field locations totaling 350+ employees in multiple states. 

Responsibilities:

• Export electronic time clock data (using Kronos software) and review the downloaded information for completeness and accuracy. Contact various department supervisors for missed punches
• Processe payroll by examining electronic time cards
• Review pay data information to ensure accuracy of payroll prior to transmitting
• Enter batches for hours and earnings unrelated to timesheets
• Process payroll batches that are not included in normal hours worked for all locations
• Process all garnishments from beginning to end including communicating with employees
• Create, update and produce various reports using Cognos on weekly, monthly, quarterly and annual bases
• Interact daily with employees, supervisors, and managers in an effort to provide payroll support and answer payroll-related questions
• File payroll-related forms in the appropriate personnel or payroll folders on a daily basis
• Review quarterly tax reports for accuracy. Review year-end W-2 reporting in established timeframes
• Provide training for supervisors and new employees on the Kronos Timekeeping System and other payroll related systems with the support of supervisor
• Reconcile payroll bills with providers
• File and maintain payroll tax reports that are not outsourced
• Partner with all departments on resolving matters such as benefit deductions, benefit changes, salary continuations, severance, special bonuses, etc. 
• Maintain and update payroll SOP's and Policies & Procedures at the direction of supervisor
• Recommend procedural modifications to the payroll process
• Process manual checks from gross to net
• All employees are expected to perform any reasonable work requested that falls within the qualification but not specifically described

Qualifications:

• High school diploma or equivalent and 4-7 years experience with payroll processing and tax filings in a corporate setting required, or equivalent combination of training and experience. Associate's degree preferred
• Experience working with GNSA/Ultipro including importing and exporting data preferred
• Cognos and Kronos software preferred
• Understanding of payroll and payroll tax laws is required. Experience and knowledge of Federal, State and local law payroll processing for multiple states including California is highly preferred
• Proficiency using Word, Excel and Outlook required
• Must have strong organizational skills and the ability to prioritize effectively
• Excellent customer service skills and the ability to remain calm under pressure are required
• Clear written and verbal communication skills
• Works well in a team environment, including assisting other team members as necessary
• Ability to maintain confidential information and analyze data to resolve issues quickly and professionally

To Apply:

Please apply directly on our website.