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Description
Position: Full time salaried
Department: Research
Reports to: Director of Research & Chief Science Officer
Earthwatch Institute is an international, non-profit organization which engages people worldwide in scientific field research and education to promote the understanding and action necessary for a sustainable environment.
This position will support the Director of Research and the Chief Science Officer by working to implement, coordinate and communicate both overall Earthwatch programmatic needs as well as those of the Research Department.
Responsibilities:
* Support Director of Research in the daily management of the department
* Support the project outreach necessary to attain project recruitment goals
* Support assessment and reporting of Research Department
* Coordinate and support Media/Marketing of Research Department and Programs
* Help develop new and manage existing partnerships and programmatic initiatives
* Support Chief Science Officer with fundraising, Science Advisory Committee and Principal Investigator Conference
* Other duties as assigned
Specific duties:
Support Director of Research in the daily management of the department
* Produce agenda for research meetings, take meeting minutes, and attend meetings when Director of Research is not present
* Support and prepare Director of Research for conferences -- gather materials needed, help with poster and PowerPoint presentations
* Make travel arrangements
* General administrative tasks
Support the outreach and analysis necessary to attain project recruitment goals.
* Assist with the development of an outreach strategy by developing potential contacts and lists of institutions and organizations that could help identify potential PIs.
* Produce and communicate outreach materials to generate project necessary to attain departmental goals.
* Communicate with PIs as necessary to solicit and help develop proposals.
* Help with updating the regional analysis of research projects to assist with strategic analysis of programmatic needs.
* Support the Director of Research and program Directors as needed in project solicitation and specific aspects related to the peer review process.
* Develop project grants lists.
Manage and coordinate assessment and reporting for Research Department
* Help coordinate the assessment and reporting of research department initiatives working with Director of Research, Chief Science Officer, program directors, and Field Management. Assessment and reporting will include PI experience, science and conservation outputs.
Coordinate with Media and Marketing for Research and Programmatic Needs
* Help supply content and media for web site, catalogues, monthly e-newsletter for members, media opportunities (incl. procuring images/graphics from scientists/partners as needed).
* Help develop media strategy (brochures, web, video, NGS, etc), and coordinate development of media opportunities for Research Department and Programs.
* Help develop presentation material and any other support necessary for the PI conference.
Help develop new and manage existing partnerships and programmatic initiatives
* Work with both Chief Science Officer and Director of Research to manage existing partnerships and develop new ones.
* Work with director and development department to initiate and develop new "initiatives" or research themes.
* Support the development and running of the PI alumni network, as required.
* Help to draft elements of MOU and Program agreements.
* Monitor and coordinate Earthwatch activities against stipulations in program agreements (e.g. media access, co-branding, news releases, etc).
Support Chief Science Officer with Science Advisory Committee and PI Conference
* Support the CSO with the Science Advisory Committee by helping to prepare for meetings, general correspondence with members, taking minutes, administrative support, travel arrangements, etc.
* Support CSO with various aspects of board trips and other conferences including preparation of Earthwatch materials as needed ? Help to organize travel arrangements, meetings, etc
* Help support and prepare CSO for conferences -- gather materials needed, help with poster and PowerPoint presentations
* Assist with pre PI-conference correspondence -- setting up workshops or sessions
* Assist with post PI-conference follow-up correspondence
* Assist with administrative tasks
Qualifications:
* Bachelor's degree in a life science, environmental studies or related field; field research experience preferred
* Excellent organizational skills
* Expert in Word, Excel, and PowerPoint
* Experience working in databases
* Ability to multitask, detail oriented
* Clear and professional communicator, comfortable corresponding with senior scientists
* Demonstrated proficiency in using internet research resources
* Proven ability to prioritize tasks and plan into the future
* Proven ability to work well both independently and as part of close knit team
* Proven track record as a self-starter. This position requires someone who will take free time and use it to plan, create, and fill gaps.
* International travel experience and comfort in multi-cultural environments
* Must be flexible and willing to pitch in wherever needed
* Sense of humor
Salary range: $27,000 - $31,000 commensurate with experience. Good benefits.
Due to limited time and financial resources we are only able to accept applicants who are already eligible to work in the United States.
Please send resume and cover letter via email, fax or mail:
Earthwatch Institute,
P.O. Box 75, Maynard, MA 01754-0075.
No phone calls please.