Receptionist/Office Assistant

Island Press seeks a detail-oriented multitasker to provide entry-level office support to our Washington, DC headquarters. Through the phone and in person, s/he is a key link between Island Press and external parties.

Responsibilities include maintaining the office in an efficient and professional manner and assisting the Finance & Administration Department with clerical and administrative tasks. The ideal candidate will be punctual, have an excellent phone manner, and possess solid time management skills.

Responsibilities

• RECEPTION: open and close office, set up and close down common areas, answer and route calls to all staff, receive and distribute mail, packages, and faxes, and fulfill book orders for walk-in customers.

• OFFICE MAINTENANCE: ensure all common areas are clean and tidy at all times, order and stock supplies, monitor office equipment and coordinate maintenance and repairs, stock and maintain on-site library inventory.

• ACCOUNTING: prepare Requests for Payment for administrative expenses, review coding of Requests for all departments, enter Requests into accounting system, assist with weekly check run, maintain vendor files, and assist Accounting Department with special projects (audit, royalties).

• HUMAN RESOURCES: prepare office spaces and orientation materials for new hires, assist with recruiting for full-time employees and for internship program.

• PERMISSIONS: receive and log permission requests, research requests, assist in contract preparation, track payments, prepare deposits and associated entries, and maintain files and spreadsheets.

Qualifications

• Bachelor's degree and some related work experience preferred.
• Solid time management skills.  Candidate must be punctual.
• Ability to work under pressure and juggle multiple competing deadlines.
• Excellent phone manner.  Intermediate interpersonal and oral communications skills.
• Organized with attention to detail and accuracy.  Analytical skills.
• Ability to work responsibly with confidential information.
• Ability to take direction, work independently, and work as part of a team.
• Dedication to Island Press's mission.

Compensation & Benefits

• Salary commensurate with experience.
• Casual dress code
• A range of medical plans through Carefirst Blue Cross/Blue Shield - employee contribution is based on salary range and plan and ranges from 100% employer coverage to $94.30 per month for employee-only coverage
• Dental insurance through Metlife - 100% employer-paid, employee-only
• Life insurance and Accidental Death & Dismemberment insurance through Metlife - 100% employer-paid
• Short and Long-term Disability coverage through Metlife - 100% employer-paid
• Flexible Spending Accounts for medical and dependent care expenses
• 403(b) retirement plan through TIAA-CREF - 4% employer contribution on mandatory 1% employee contribution after 1 year of employment, immediate 100% vesting
• Metro/transit expenses on pre-tax dollars