Receptionist/Administrative Assistant

~ Organically Grown Company is the Northwest's Premier distributor of organic produce ~

With warehouses in Portland and Eugene, Oregon, and Kent, Washington, OGC serves over 200 natural and fine foods stores and restaurants located throughout western Oregon and Washington, as well as retail and wholesale accounts in other western states and Canada.

Check out our website to read about our commitment to organics and our sustainable business practices.

Position Overview  

OGC is seeking a Receptionist/Administrative Assistant to be based
out of its Portland location.  With warehouses
in Portland and Eugene, Oregon and Kent, Washington, OGC serves over 200
natural and fine foods stores and restaurants located throughout western Oregon
and Washington, as well as retail and wholesale accounts in other western
states and Canada. 

This position is responsible
for greeting the public and providing excellent
customer service in person and on the phone, while representing the company in
a professional manner at all times.  

They are also responsible for directing walk-in customers and visitors to the appropriate location or
OGC employee. This position is also responsible for providing administrative
support to the CEO and other executive management.

Responsibilities

• Receives
  incoming calls and routes to appropriate extensions.  
• As necessary, screens calls to determine the
  appropriate contact for caller when requested contact is unavailable or when
  caller does not have a specific name.  
• Maintains
  attendance calendar for staff to provide callers with accurate employee
  information.  
• Also reviews and routes
  night/weekend messages.
• Oversees the
  conference room calendar and coordinates various company meetings, conferences,
  and conference calls.  
• Reserves meeting
  location and coordinates catering and any other special requests.
• Coordinates
  travel arrangements company-wide including air/train travel, car rental and
  hotel accommodations for conferences, trainings, destination meetings.  
• Maintains list of preferred airlines, rental
  agencies and hotels.
• Process
  pick-tickets for will-call, brokerage, staff and same day delivery orders.  
• Reviews invoices to ensure they match ticket;
  corrects errors; collect payments from will-call customers.  
• Matches payments to invoices and checks for
  errors.  
• Identifies missing documentation
  and addresses as appropriate following established guidelines.
• Maintains
  filing system for invoices and accompanying documentation.  
• Scans and uploads new invoices and other
  customer account information and documentation into ERP.  
• Sorts, scans, labels and organizes accounting
  records.
• Sorts and
  distributes incoming mail and faxes to include bi-weekly pricing update. 
• Prepares and routes outgoing mail including overnight express and certified mailings.   
• Prepares and routes Fed Ex and UPS
  packages for delivery as needed.
• Using
  various software programs including Word, Excel and other OGC software systems,
  generates correspondence and other documents as directed which may include
  letters, memos, labels, forms, policies and procedures (includes handling of
  confidential information).
• Provides
  administrative support and data management to other departments as needed to
  ensure adequate internal and external customer service.
• Provides
  general administrative support, copier projects, supplies control and necessary
  communications internally and externally.  
• Orders office and break room supplies and maintains supply inventory for
  Portland and Kent facilities.
• Provides
  backup to Executive Assistant for administrative support for the CEO and other
  executive management as directed including calendar maintenance and scheduling;
  meeting agenda/meeting minute preparation; making travel/meeting arrangements coordinating
  catering; preparing/distributing reports and financial data, etc.
• Provides
  back-up support to other members of the finance team as needed to ensure
  adequate internal and external customer service.
• Performs other duties and special projects as assigned.

Qualifications 

• Position
  typically requires a High School diploma, or equivalent with a minimum of 3
  years of office administration and reception experience.  
• Must have the ability to work well with all
  levels of internal management and staff, as well as outside clients and
  vendors. 
• Experience in a team environment producing results in conjunction with
  fellow team members required. 
• Experience with workplace longevity--working a
  required schedule; showing up consistently and on time. 
• Previous work
  experience or knowledge in produce/food warehouse or distribution environment
  preferred.    

Compensation: Pay range: $12.71-$19.86/hr

Benefits
include:

• Medical 
• Prescription
• Dental 
• Vision
• Alternative Care
• Flex Spending
• Life Insurance
• Short & Long Term Disability
• EAP 
• 401K
• Generous PTO Plan
• Employee Discounts
• Employee Stock Ownership Plan (Organically Grown Company is employee &
  grower owned)

To Apply

Please click below: "Apply Now Online!" to submit your cover letter and resume.  

Applications may be submitted until April 6th, 2014.