Part-Time Operations Manager

EcoViva, a non-profit organization based in Downtown Oakland dedicated to supporting social and environmental justice in Central America seeks part time (3 days/week) Operations Manager.

EcoViva works in partnership and solidarity with low-income communities in Central America organized to achieve environmental sustainability, economic self-sufficiency, social justice, and peace. The vision, initiative, organization, and implementation of the projects we support come directly from the communities with whom we work.

Responsibilities:

Financial Management:

• Fulfill all bookkeeping tasks using Quickbooks
• Manage payroll and pay all bills in a timely manner
• Process donations and make deposits at the bank
• Prepare quarterly financial reports for Executive Director (E.D.) and Board
• Complete monthly reconciliation
• Prepare yearly audit and IRS forms
• Assist E.D. with calculations for organizational and program budgets
• Manage petty cash and staff reimbursements

Donor Development and Administrative Support:

• Prepare thank you letters and tax receipts for donors
• Update and maintain donor database
• Provide data export and administrative coordination for mailings
• Receive and track application forms and payments for Community Empowerment Tours
• Track reporting deadlines for grants made and received
• Support the Executive Director with research and administrative tasks as needed

Office Management:

• Maintain all office systems and organizational filing systems
• Maintain/oversee equipment acquisition, maintenance, and repair
• Maintain & order office supplies
• Respond to informational requests, coordinate visitors
• Oversee office upkeep
• Process incoming and outgoing mail
• Post all legal notices in the office
• Complete and return all forms that are mailed to the office

Qualifications:

Job Requirements:

• Knowledge of and experience with Quickbooks
• Knowledge of non-profit accounting
• Expertise in Excel and all Microsoft Office programs
• Relational database management experience (such as GiftWorks)
• Proficiency in Spanish, reading, writing and speaking
• Administrative or Office Management experience

Desired Qualifications:

• Experience working in Latin America, or with Latin American solidarity groups
• Understanding of /interest in furthering the mission of our organization
• Knowledge of HR and non-profit personnel policies
• Teambuilding skills
• Basic computer troubleshooting

To Apply:

To apply, please send a cover letter explaining your qualifications for this specific position, together with a resume (no longer than 2 pages). Applications will be accepted until July 22nd, anticipated start date is Aug 23rd. No calls please.

EcoViva is a 501(c)3 non-profit organization and an equal opportunity employer. People of color, LGBTQI and people with disabilities encouraged to apply.