Operations Associate

Groundswell increases community investment in clean energy to create local economic opportunity. We organize neighborhood associations, faith institutions and community nonprofits to create group purchases of clean energy and efficiency upgrades. We ensure those investments expand local economic opportunity through business development, ensuring workers receive access to benefits and are paid family-supporting wages, and strengthening mission-driven institutions that serve their communities.

Groundswell's work has been featured in The New York Times, The Washington Post, GOOD Magazine and FastCompany. In 2011, Groundswell was selected as a Clinton Global Initiative America commitment maker for our model to promote clean energy economic opportunity in communities across the U.S.

For more information visit our website.

Position Overview:

The Operations Associate will be responsible for managing day-to-day business operations and administrative support at Groundswell, including IT and HR needs, as well as providing administrative support to the Operations & Finance Director.

Responsibilities:

Specific areas of responsibility for the Operations Associate include, but not limited to:

HR/Personnel:

• Coordinate recruitment of new staff and fellows including support with screening candidates 
• Orient and provide support to new staff and fellows.
• Assist staff with inquiries regarding organizational policies and procedures in a timely manner. 
• Help coordinate professional and leadership development opportunities, including seminars, discussions, team-building, and other activities.
• Positively contribute to a work culture that prides itself on hard work, respect, and effective collaboration.

Administrative:

• Provide administrative assistance to Operations & Finance Director.
• Liaise between organization and lessor / building management. 
• Maintain a professional, organized, and well-supplied office space and complete day to day office tasks. 
• Create or update internal operational documents, including procedures and policies.
• Maintain organization records, complying with 100% paperless policy.

Accounting:

• Conduct basic bookkeeping and financial management.
• Liaise with vendors and clients, including correspondence, reporting, billing, and processing payments.
• Assist with reporting for federal, state and local grants.

IT/Technical:

• Provide basic technical support to personnel on use of phones, printing / copying / scanning, and other devices.
• Manage organization's IT productivity and CRM suite, including Salesforce, Google Apps, Box.net, and other cloud-based platforms. 
• Provide basic support for website maintenance, including editing and posting content. 
• Maintain organization Intranet as a first source of internal information for personnel.

Qualifications: 

An ideal candidate will have the following qualifications, skills and experience:

Required:

• Bachelor's degree and at least 2 years of administrative experience. 
• Highly reliable individual. Must be able to manage assignments of various priority and duration. Must be able to respond quickly to requests for support from staff and leadership.
• Comfortable working independently and can demonstrate initiative. 
• Commitment to creating an equitable clean energy economy.

Preferred:

• Intermediate IT Experience.
• Accounting knowledge and experience. 
• Experience with startup and fast paced organizations.
• Prior experience with Salesforce, Google Apps, Box, or other cloud based IT platforms highly preferred (please mention any experience in your application).

Compensation: Salary is commensurate with experience. Benefits include 403(b) retirement and matching, health, dental, and vision insurance, and 15 paid vacation days per year (starting).

Groundswell averages 14-16 paid company holidays (including all federal holidays and a week during winter holidays), adheres to a 37.5 hour work week with a compensatory time policy for over-time work, and, when job responsibilities allow, periodic flexibility in work schedule and location.

To Apply:

Application instructions can be found on our website.