Office Coordinator

Earth Advantage Institute (EAI) supplies the tools to design and build better homes and buildings. We foster innovative partnerships that leverage market forces to accelerate the reversal of climate change caused by the built environment.

EAI's social entrepreneurial culture produces unique, results-driven solutions that benefit our clients, partners, and society as a whole. We seek to attract and retain smart, creative, motivated colleagues who are passionate and committed to making a difference. Visit earthadvantage.org for more information.

Position Overview:

As the office coordinator you are responsible for supporting the operational aspects of the organization. You are a gifted cat-herder who can keep multiple balls in the air without losing your cool. You love engaging new people and thrive at being a point person for problem solving and at the front line of an organization. Efficiency is your middle name. You are a mix of creative thinker, organizational sustainer, and technical problem solver. 

Responsibilities: 

• Provide administrative coordination to a 20+ local team and remote staff
• Support the organization's IT structure 
• Manage organizational events and facilities rental
• Maintain Salesforce database and support staff with Salesforce-related activities
• Train new and existing staff on internal systems and reporting/work flows for information sharing
• Coordinate performance review dates and provide documentation (completion and return of) for personnel files
• Assist with billing and payroll processes
• Manage appointment calendaring, travel, lodging, meals and meetings
• Manage incoming telephone and fax communications
• Review and respond to time sensitive e-mails and faxes
• Coordinate monthly expense/mileage reports and timesheets 
• Contract processing (paper and electronic)
• Act as the first contact for clients and guests 
• Contribute in a meaningful way towards EAI's mission and strategic objectives

Qualifications:

Required:  

• Working knowledge of Salesforce database management
• Excellent client and guest relations 
• Follow through on all tasks with high attention to detail
• Excellent oral and written communication skills
• Multi-tasking under pressure with ease
• A compelling mix of humor and critical thinking

 Preferred Skills:

• Highly skilled with Salesforce database management
• Have broad IT knowledge to troubleshoot problems and maintain laptops, printers, software updates, company-wide equipment and software (Skype, Vyew, Basecamp, etc.)
• Understanding of billing and payroll processes
• Accomplished at event coordination

 To Apply:

Please email the following materials to apply for this position in a PDF or Word format (Subject line should read: "Office Coordinator - Last name, First name"): 

• Resume
• Cover letter detailing qualifications and suitability for this position
• Three professional references (can be provided upon request, if preferred)

Please note: Incomplete applications will be disregarded.