Office Assistant/Receptionist

Morris Land Conservancy, a non-profit, members supported, land preservation organization is seeking to hire a full-time Office Assistant/Receptionist to report directly to the Vice President of Operations and work closely with the President.

Responsibilities: Responsibilities include performing a variety of tasks related to the day to day operations of the office and providing key support to other staff members. 

Administration: 

* Answer phones
* Greet visitors & Coordinate guest visits to the Conservancy
* Check, respond to, and forward general e-mail
* Handle daily mail activities (distribute mail, assist staff with proper mailing procedures, deliver mail to post office at end of day)
* Order supplies
* Assist with copying, faxing, and filing as needed 
* Train new staff in office procedures 

Operations:  Coordinate & manage office services (cleaning service, water cooler, recycling, & trash) ; Coordinate maintenance and repairs of office building 

Volunteers: Recruit, coordinate, and supervise office volunteers; Maintain volunteer database in Donor Perfect; Provide Communications Director with list of volunteers to be thanked in the newsletter 

Board:

* Make reminder calls and order/pick up refreshments for meetings 
* Supervise copying and preparation of materials for Board and Committee Meetings. Projects 
* Assist President and Vice President as needed
* Assist Membership Program Manager with mailings as needed 
* Assist Conservancy staff members with projects as needed 
* Maintain all Public Relations files and Conservancy promotional materials (Fact Sheets, information packets, etc.) 
* Assist with updating and maintenance of equipment inventory records
* Maintain Conservancy templates for labels, note paper, fact sheets, etc. 
* Coordinate and supervise the mailing of newsletter (bulk and packages). Utilize volunteers to affix postage & labels, and prepare mailing for delivery to post office 
* Coordinate and supervise mailing of holiday cards (update mailing list, print cards and envelopes, arrange for volunteers to stuff envelopes, affix postage and prepare mailing for delivery to post office) 
* Assist with Conservancy events as needed

Required Skills

* Team player, people oriented, organized, excellent communication skills 
* Experience with Microsoft Office programs; proficient in MS Word, & Excel.
* Ability to work independently and complete projects with minimal supervision 

Benefits: 3 weeks paid vacation; Health insurance; Retirement Plan; Satisfying work with dedicated, friendly co-workers. Office located at WildAcres, a 44 acre park in Montville, NJ.