Financial/Administrative Assistant

California Environmental Associates (CEA) seeks to transform markets, business practices, and policies to create economic incentives that will yield positive environmental outcomes. Since 1984, CEA has provided businesses and public institutions with a range of environmental management, regulatory compliance, and sustainable business solutions. We also assist four environmental nonprofit organizations doing cutting-edge sustainable business work.

Position Summary: 

Serve as Financial/Administrative Assistant for an eighteen person environmental consulting firm. This firm believes in a work life balance and seeks a well rounded individual to work under the supervision of the Financial Operations Manager to track and manage operations for the firm. This is an excellent opportunity for a person who is seeking a full time entry-level position. 

Responsibilities and Duties: 

Financial Support: Track and process Accounts Payables; Maintain billable hours and client expenses 

General Administration 

* Maintain company and human resource policies 
* Suggest and implement efficient office improvements
* Keep and maintain inventory of office supplies and equipment 
* Maintain communications with landlord regarding maintenance of office 
* Coordinate company retreats and events
* Client meeting preparation 
* Document production
* Read and route incoming mail and other correspondence 
* Maintain administrative and client files and documents
* Manage phone calls and incoming and outgoing written materials 
* Correspond via phone, letters and/or email with clients, vendors and associates
* Greet guests 

Principal Administration: Coordinate and schedule business meetings, travel arrangements and submit expense reports; Maintain principals' personal and financial files 

Information Management: Liaison for IT management includes maintaining websites and computer systems; Maintain internal library, archives and subscription database 

The Ideal Candidate: 

* 1-2 years experience in administrative/office support role 
* AA degree or equivalent (BA preferred) 
* Competence in Microsoft Word; Excel and Outlook required
* Competence in QuickBooks, Timeslips (or equivalent), and Dreamweaver preferred 
* Able to work effectively and efficiently with minimal supervision
* Able to work under pressure, prioritize and multi-task 
* High level of personal and interpersonal communications skills
* Attention to detail and organizational skills 

The expected start date for this position is immediate. Salary and benefits for this position is competitive depending on experience. 

Please email, fax or mail a resume and a cover letter describing your previous experiences and your interest in the available position. Please send as attachments to Melissa Clack.  Please, no phone calls.

California Environmental Associates,
423 Washington Street, 3rd floor,
San Francisco, CA, 94111.

California Environmental Associates is an equal opportunity employer.