Executive Assistant to the President

Land Trust Alliance Published: March 23, 2018
Washington, DC
Job Type
Admin/ Gen Mgmt /

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~ The Land Trust Alliance is the voice of the land trust community. As the national leader in policy, standards and education, we work passionately to support land trusts across America, so they can save and secure more land now and for future generations. ~

Our natural places and working lands are a lifeline to clean air, water, food and good health. These lands also bring us together, inspire us and provide opportunities to recreate and recharge. The land trust community is a crucial component in this equation. With important places under continual threat, land trusts need access to the best tools, information and advocacy.

Armed with a diverse network and valuable resources, the Alliance is the land trust community’s source for the knowledge and capabilities they need to reach their goals. From tax and funding policies on Capitol Hill to innovative ideas, partnerships and initiatives, we ensure our members can always be heard and achieve more.

The Alliance is committed to building the constituency for conservation. Our team is focused on building the communication capacity of land trusts while using the Alliance’s communication channels to build public support and political influence for land conservation. At the same time, we work to elevate and promote the work of the Alliance and its programs to our members, funders and other key stakeholders.

Position Overview

The Executive Assistant to the president serves as the “right-hand” for the president and coordinates scheduling, travel, briefings and meeting preparation, as well as assists the president in project management tasks.

This position serves as a liaison to the Board of Directors, preparing board briefing books and managing meeting logistics. Success in this position requires developing a good understanding of the president’s priorities, excellent organizational skills, strong writing skills and the ability to ensure the smooth operations of the office of the president.  A congenial approach to working with others, an interest in conservation, and a willingness to learn about the Alliance’s goals and programs are important in this position.

Specific Responsibilities

  • Assists president with project management, including working independently to ensure that staff timely complete tasks assigned and delegated by the president.
  • Schedules meetings and appointments, using good judgment in time management and prioritizing. Prepares daily briefing materials for the president to review overnight. Ensures that the president has weekly phone time for fundraising and time scheduled to manage projects and emails.
  • Drafts letters, memos and emails for signature by the president; ensures that the president provides timely written and verbal responses to various stakeholders.
  • Maintains the president’s calendar and provides timely reminders of due dates and priority tasks for the president.
  • Manages the president’s travel schedule. Working in conjunction with the development department, participates in travel strategy meetings, secures appointments, coordinates briefings in a timely manner and schedules debriefs with development staff immediately after each trip. Makes all travel arrangements, preparing travel itineraries and helps draft follow-up letters and emails for each trip.
  • Gathers and organizes information for reports, memos and speeches by the president, including performing online research.
  • Reviews and prioritizes the president’s mail, noting actions and decisions required; drafts replies for review by the president.
  • Screens president’s phone calls, exercising good judgment in handling and referring.
  • Serves as the president’s liaison to the Board of Directors and board committees. Prepares and distributes board briefing books. Organizes meals, meeting rooms, hotels, transportation and field trips related to board meetings. Attends board meetings (five a year; two of which require travel) and maintains the board section of the Learning Center (document repository).
  • Maintains in iMIS (customer relations management database) records about board members and committees. Maintains board-related files and mailing lists, arranges conference calls and provides other assistance to the board as needed.
  • Submits expense reports and time sheets for the president in accordance with company policy.
  • Maintains well-organized computer files, paper records and work space.


  • 5 years experience in providing administrative support to C-level executives, including experience in project management.
  • Excellent organizational skills.
  • Excellent writing skills. Ability to draft complex letters, memos and emails with accurate grammar and spelling.
  • Strong word-processing, PowerPoint and database skills and comfort with computers generally.
  • Attention to detail.
  • Energetic and persuasive telephone presence. Ability to get difficult appointments.
  • Strong interpersonal skills and appreciation for the importance of maintaining the president’s relationships with hundreds of individuals.
  • 2 years of experience with contract management/negotiations.
  • Demonstrated ability to juggle multiple responsibilities and exercise independent judgment.
  • Keen interest in learning about and contributing to the Alliance’s conservation mission.
  • Ability to work well with fellow staff members and willingness to pitch in where needed.
  • Ability to travel occasionally to board meetings and conferences.
  • Prior experience in supporting a nonprofit board highly desirable.

Compensation: Competitive salary and benefits provided.

To Apply

  • Please click "Apply" below to email resume and cover letter, in Microsoft Word format no later than Friday, April 6, 2018.  
  • If email is not an option, applications will be accepted by mail to: Human Resources Manager, Land Trust Alliance, 1250 H Street, NW, Suite 600, Washington, DC 20005.

The Land Trust Alliance’s mission is to save the places people need and love by strengthening land conservation across America. The Land Trust Alliance is an equal opportunity employer and will not discriminate on the basis of race, creed, color, national origin, sex, sexual orientation, gender identity, age, disability or marital status. (posted 3/7)

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