Executive Assistant

ClimateWorks is a worldwide network of philanthropic and non-governmental organizations whose goal is to prevent dangerous climate change. Our objective is to reduce greenhouse gas emissions by 30 billion metric tons per year by the year 2030 and ensure that global average temperatures do not increase by more than 2° Celsius-a threshold that most climate scientists describe as a dangerous tipping point.

To achieve this objective, ClimateWorks promotes smart government policies that reduce reliance on carbon-intensive energy sources; rapidly deploy clean, efficient energy technologies and low-carbon infrastructure; and reduce the rate of deforestation in the world's largest, most threatened tropical forests. We prioritize this work in the nations, regions, and economic sectors responsible for most greenhouse gas emissions, thereby increasing our chances of success.

ClimateWorks' unique strategy rests on 3 organizational pillars:

1. ClimateWorks Foundation manages the Network, conducts in-depth policy research and economic analyses, raises needed funds, and sets funding priorities based on the most urgent challenges and largest opportunities for reducing emissions.
2. Regional Climate Foundations (RCFs) manage grant portfolios in priority nations, focusing on local and regional politics and campaign-style advocacy. They draw on deep, in-country political expertise and understanding of local conditions to lay the groundwork for policy victories.
3. Best Practice Networks (BPNs) put world-class knowledge to work in the sectors responsible for most greenhouse gas emissions. The policy analysts, technologists, and former regulators who staff Best Practice Networks are deeply embedded in the policymaking process and know how to work with decision makers to ensure policy efficacy.

Position Overview: 

ClimateWorks Foundation seeks a highly professional, self-directed, and motivated Executive Assistant to play a crucial role supporting a member of the Executive Team who serves as both the Vice President, Latin America and the Program Officer, Transportation.  The Vice President/Program Officer is responsible for guiding the development of the emerging Latin America RCF as well as directing transportation strategy for the ClimateWorks Network.  

The Executive Assistant will represent the Vice President/Program Officer both internally and externally and must employ skilled project management, proactive planning and decision-making, and sound judgment across a broad spectrum of activities.

Because the Vice President/Program Officer is responsible for two independent programmatic areas and will be travelling often, the Executive Assistant must possess excellent initiative, communication skills, and follow-through. This is an exciting opportunity for a proactive professional with the ability and passion to effect change by providing dynamic support to a leader in the climate change field.

Responsibilities:

The Executive Assistant will perform the following and other duties as assigned to support the Vice President/Program Officer:

• Propose new systems of organization and prioritization to ensure effective and efficient actions.
• Manage the Vice President/Program Officer's calendar and time with direct responsibility for complex scheduling of high-level colleagues and partners in the Transportation and Latin America Programs.
• Manage and coordinate extensive travel and meeting logistics, including transportation, technology, materials, and meals for meetings of the Latin America and Transportation Program teams, as needed.
• Provide complete briefing and preparation for meetings, events, and travel by researching and preparing appropriate background information for these commitments.
• Proactively assist in developing project timelines, balancing competing priorities, and ensuring that deadlines are met.
• Coordinate with the other members of the ClimateWorks Executive Team, program teams, key stakeholders of the Foundation, and their supporting staff, to help understand and manage competing demands.
• Serve as the second "eyes and ears" for the Vice President/Program Officer in team meetings; anticipate upcoming tasks and deadlines, and alert appropriate program team members, as needed.
• Aid in the production and quality control of outgoing work products, including creating, editing, and formatting Word and PowerPoint documents.
• Correspond via phone and/or email with members of the program teams, the ClimateWorks network, and partners in Latin America.
• Follow reporting requirements, including filing expense reports, on behalf of the Vice President/Program Officer.

Qualifications:

The successful applicant will have the following minimum qualifications:

• 5 plus years of relevant experience
• BS or BA degree
• Self-motivation, a proactive nature, persistency, and dependability
• Previous experience maintaining complex calendars and coordinating meetings/events
• Excellent verbal and written communication skills
• Attention to detail and strong organizational skills
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), experience with Salesforce a plus
• Ability to work effectively and efficiently with minimal supervision
• Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results
• Ability to keep calm under pressure as well as prioritize and manage multiple and sometimes competing tasks
• Strong interpersonal communication skills
• Ability to quickly and accurately analyze problems and identify appropriate solutions
• Ability to handle sensitive matters with discretion
• Experience developing and managing databases preferred
• Tact, poise, professionalism, diplomacy, and a good sense of humor
• The ability to work with a team in an entrepreneurial environment and to interact with people from all walks of life
• Commitment to the mission of ClimateWorks
• Preference given to candidates with Spanish and/or Portuguese language skills
• Preference given to candidates with experience living or working in Latin America or a developing country
• Occasional travel may be required between Washington, DC and San Francisco, CA

Compensation: The Executive Assistant position will be based in Washington, DC, with an initial 1- to 3-month training period, provided by ClimateWorks, in San Francisco, CA. ClimateWorks Foundation offers an excellent benefits package and a competitive salary that is commensurate with experience. 

To Apply:

To be considered for this position, interested candidates must follow this link to submit a resume, cover letter, and salary requirements.  

Inquiries received via phone call or direct email will not be eligible for review.

ClimateWorks Foundation is an equal opportunity employer.