Executive Assistant

Scientific Certification Systems (SCS) is a reputable third-party certification and assessment body headquartered in Emeryville, California, USA. SCS is committed to providing third-party environmental, sustainability and food quality certification, auditing, testing and standards development.

SCS' programs and services recognize the outstanding achievements of companies, institutions and organizations which are meeting the highest levels of performance in environmental protection, social responsibility, product safety and quality and stimulate continuous improvement on the path toward sustainability. In this undertaking, we employ a life-cycle framework, state-of-the-art science, proven analytical methods and performance metrics and professional expertise. To find out more about SCS, please visit us.

Position Overview: 

We are looking for a professional, flexible, and highly-organized individual for the position of Executive Assistant for a busy CEO. The ideal candidate will have demonstrated experience as an Executive Assistant for a senior level executive and have experience working in the sustainable/scientific industry. An aptitude for strategic thinking, follow through, and communication will be critical to success in this role. You should also be passionate about the work, and demonstrate willingness and determination to learn and grow in the environmental industry. You should have a good appreciation for the challenges and opportunities in a growing company.

Responsibilities:

• Meticulously schedule and manage CEO's calendar, travel, meetings, and appointments
• Prepare agendas, take meeting minutes, and document follow up items from internal meetings
• Develop and maintain positive working relationships with clients, business contacts, and employees
• Schedule and coordinate conference calls, webinars, etc. with clients and business associates
• High degree of flexibility, able to multi-task and use judgment to make sound decisions in the absence of direct supervision
• Manage and track executive receipts and expenses, submit expense reports for processing
• Assist with the preparation of internal and external written correspondence and presentations
• Screen all incoming phone calls, direct phone calls as appropriate
• Assist with special projects, event planning, and tradeshows coordination
• Maintain high degree of discretion and confidentiality when dealing with sensitive issues

Qualifications:

• Bachelor's degree preferred
• Minimum of 3 years providing support to senior level executives
• Highly focused, ability to consistently meet sensitive deadlines
• Exceptional communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, Powerpoint, and Outlook)
• Must be proactive, resourceful, and professional
• Background or interest in science, environmental or sustainable issues is strongly preferred

Compensation: Compensation DOE. SCS offers a competitive benefits package including vacation, health, dental, profit sharing, performance bonuses, and 401(k).

To Apply:

Please submit a resume and cover letter, including salary requirements, a description of how your skills and experience fit the needs and mission of our company on our on-line form.

SCS is an equal opportunity employer and as such, considers individuals for employment or promotion according to their skills, abilities and experience. We value diversity and are a company that values employees of many backgrounds. Accordingly, SCS does not unlawfully discriminate on the basis of race, color, religion, sex, (including pregnancy, childbirth or related medical conditions) national origin, ancestry, age, medical condition, physical disability, mental disability, family care status, veteran status, marital status, sexual orientation, gender identity, or any other basis prohibited by law. Further, SCS prohibits the harassment of any individual on any of the bases listed above.  This policy applies to all areas of employment, including recruitment, hiring, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.