Education Administrative Assistant

~ The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. ~

Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis, Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org

Position Overview

The Chesapeake Bay Foundation seeks a full time Administrative Assistant for the Education Department. The position is based at the Philip Merrill Center, CBF’s headquarters, in Annapolis, MD.

CBF Environmental Education

Approximately 35,000 students and teachers participate each year in CBF’s education field experiences or teacher professional learning.

The Bay, and its watershed, is our classroom and CBF environmental educators are responsible for bringing the Bay alive to students.  We strive to make a lasting impression about the excitement and vulnerability of the Bay.

Each of CBF’s 15 education programs has its own individual character. The field experience options run the gamut from urban boat programs in Baltimore and Hampton Roads to Pennsylvania canoe programs to remote island-based residential centers.

We use hands-on experiential teaching techniques to educate students about the health of the Bay and connect them back to their local environment. Educators promote and develop citizen knowledge about the Bay by providing unforgettable, hands-on, student lead experiences that inspire them with a commitment to take action for the restoration of the Bay.

The education department is comprised of field programs, Teacher and Principal Professional Learning, Student Leadership, and Operations.  All of these components work closely to educate and empower students to take action towards “Saving the Bay.”

Context of the Position

• The Education Administrative Assistant provides administrative and project support to the Vice President of Education, Education Directors (Operations, Field, and Teacher Professional Learning) and other department staff as needed.
• Duties include administrative functions such as: drafting correspondence, designing presentations, writing reports, fielding phone calls, maintaining appointment schedule, planning events, assisting with teacher registrations, and monitoring office expenditures.
• This position has frequent contact with members of the Board of Trustees, donors, CBF staff, school administrators, government officials, teachers, and education field staff.

Responsibilities

Essential Functions:

• Design, develop, write, and edit reports, presentations, and letters. Must be proactive in the acquisition of relevant background knowledge in order to complete such tasks
• Manage projects independently and work with minimal supervision
• Draft letters to state and local officials, school administrators, teachers, and others involved in environmental issues
• Manage the contract process between Education and Administration departments
• Field and prioritize phone calls and emails
• Plan meetings: reserve meeting rooms, contact participants, reserve/rent equipment, draft agendas, and coordinate logistics for education meetings, conferences, trainings and outreach
• Arrange for catering for events.  Provide refreshments and snacks for appropriate meetings
• Maintain databases, files, photos, news articles, and promotional content
• Attend all relevant staff meetings, provide summary of action items to attendees, and actively participate in the meetings
• Some meetings, retreats, and conferences are multi-day and require being away from home overnight or in the evening
• Communicate with all departments within the organization, specifically the education department
• Reconcile receipts and expense accounts
• Attend meetings as a representative of CBF
• Greet visitors and respond to routine requests for information
• Place orders for materials and supplies
• Assist with other duties as assigned

Professional Experience & Qualifications

Successful Candidate should possess the following:

• Bachelor’s degree in communications, education, or related field, or relevant experience required
• Must be highly organized, detail oriented, and able to accomplish tasks independently
• Highly skilled in the use of computers, including Microsoft Office, spreadsheets, database management, graphics, and presentation software
• Exceptional communication and interpersonal skills
• Knowledge of Chesapeake Bay Foundation & the Education
• Department mission, strategic plans & goals, a plus

Physical Requirements:

• Ability to work occasional evenings and/or weekends
• Ability to work away from home for multiple-day periods throughout the year
• Ability to travel to attend trainings & meetings

Compensation: CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.

To Apply

Please click below: "Apply" to email a cover letter, resume, and contact information for (3) references no later than March 17, 2017 to:

Human Resources/FY17-017-EAA
Chesapeake Bay Foundation

~ The Chesapeake Bay Foundation is an Equal Opportunity Employer ~