Cost Administrative Assistant

Come join the world’s largest independent renewable energy company active in wind, solar, energy storage and transmission and distribution. Our vision is to be a leader in the transition where everyone has access to affordable zero-carbon energy. Being part of the Renewable Energy Systems (RES) team means shaping the world’s energy future.

Position Overview

RES currently has a Cost Administrative Assistant position open at our Centralia, WA Wind Construction site. Contract Cost Engineer Admin is responsible for assisting the Cost Engineer in tracking and reconciling all project costs. This position will last for the duration of the project.

Responsibilities

Specific duties:

• Assist Cost Engineer when needed.
• Enter in purchase order data and maintain tracking sheet on purchase orders.
• Amend data in the accounting system.
• Reconcile data collected on spreadsheets, accounting system, and tracking system.
• Data entry into accounting system, tracking systems, and spreadsheets.
• Research discrepancies in costs and billing.
• Receive goods in the accounting system and compare to invoices.
• Code project invoices.
• Work with Field Engineers to reconcile coding discrepancies
• Work with Superintendents weekly to reconcile payroll.
• Amend purchase orders as needed.
• Assist the Project Admin as needed.

Administrative Duties:

• Running errands
• Sorting and sending mail

Financial Duties:

• Billing
• Payroll
• Processing payments
• Expense reports
• Purchasing

Qualifications

Knowledge, Skills, and Abilities:

• Strong interpersonal and communication skills to interface with the Clients, Employees, and Executive Management.
• Ability to multi-task and work independently.
• Skilled in MS Office and Outlook, testing at 80% Excel and above 70% on Word.
• 40 WPM with less than 5% errors.
• Occasional travel to the airport or offsite storage in personal vehicle.
• Understanding of basic business account and accounting systems.

Experience:

• Data Entry: 1 year (Required)
• Word, Excel, Outlook: 1 year (Required)
• Account: 1 year (Preferred)
• Administrative Assistant: 1 year (Required)

Other Qualifications:

• HS Diploma or GED, some college preferred
• Excel experience
• Account experience is a preferred

Physical Requirements and Environment:

• The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Construction site environment includes early stage permitting, development and auditing through finished roads and features. Extensive travel with driving to remote sites along with office work in field conditions is also included.
• We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Ergonomic Workspace

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A good first job for someone who is just entering or re-entering the workforce with limited experience or education
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

RES Americas is proud to be an EEO employer.