Chief Administration Officer

C40 is a network of the world's largest and most engaged cities committed to implementing meaningful and sustainable climate-related policies and programs locally that will help address climate change globally. C40 works with megacities to help them deliver their climate action goals and has over 40 staff around the world working in and with the world's top megacities. We work in an aligned partnership with the Clinton Climate Initiative (CCI) Cities program, which was started by the William J. Clinton Foundation. New York City Mayor, Michael R. Bloomberg, serves as the Chair of C40.

Position Overview:

We are seeking a Chief Administration Officer (CAO) to manage and direct all of C40's business practices and operations including finance, legal, human capital management, information technology, and facilities. The individual, while fostering a collegial environment, will also ensure the administrative capability of the organization, making decisions and business improvements necessary to support both headquarters and regional teams, delegating effectively and solving problems based on thoughtful planning and analysis.

The Chief Administrative Officer will build and maintain a strong finance department, providing leadership and direction for financial policy and overall management of financial operations. This individual will provide direction and management of the budget, financial reporting and controls, systems, forecasting, accounting, audit and investment, while connecting finance department processes and procedures with C40's overarching programmatic strategies and mission.

The CAO will also oversee the implementation of international structures for C40 including establishment of potential new offices in Europe and Asia and setting up country registrations. The CAO will be a key part of the six-member management team for C40.

The CAO will report to the Chief Executive Officer, who is responsible for the overall vision for the C40. The individual will act as a catalyst for positive change, translating the CEO's vision efficient business procedures and sound policies that realistically support the complex programmatic demands of C40 - current and future.

It is critically important that the CAO gain the trust and confidence of the CEO and other members of the management team, serving as their partner, advisor and implementer for internal financial and administrative matters.

Responsibilities:

• Oversee C40's financial planning and analysis including developing both short-term and long-term budgets and projections and accounting, tax and international requirements and compliance
• Ensure that the day-to-day financial operations are running smoothly, including financial reporting and control and cash flow management; ensure that financial reports are accurate and completed in a timely manner; supervise the departmental functions of disbursements, payroll and government billing
• Monitor budgets and enforce budgetary controls; oversee monthly reporting efforts; review the allocation of resources to programs; ensure that C40 remains in compliance with all grants/funding requirements; anticipate critical questions in advance; review the allocation of resources with a sharp eye on issues that might impact the agency's well-being; provide recommendations to management team on large expenditures
• Provide monthly financial reports and guidance to managers responsible for the implementation of budgets and their programs; provide training as to the practice of the C40 Finance Department for all individuals involved in the planning and execution of departmental budgets
• Oversee the analysis, preparation and presentation of annual and monthly financial reports, audits, operating budgets, capital budgets, cash-flow statements; direct the planning and preparation of interim and annual financial statements and reports and assure that all federal, state and charitable filings are completed with accuracy and efficiency; provide reports necessary for the purpose of establishing reimbursement rates
• Oversee and manage human capital, including general personnel policies and practices; with the Director of Human Resources, maintain appropriate human resources programs, including training and staff development; clearly communicate benefits information and organizational policies; manage regular compensation analysis for employees
• Oversee and manage IT operations, including both major project development and implementation as well as addressing day-to-day issues and concerns of program staff
• Ensure that the delivery of facilities management, general services, renovations and capital projects meet the needs and standards of the agency while providing, with diplomacy and decisiveness, a smoothly-running operation
• Coordinate insurance coverage and risk management for all aspects of C40 programming
• Coordinate external audits as well as the implementation of internal audits and quality controls; develop and implement all necessary policies and procedures for risk management
• Participate in the long- and short-term goal setting of the agency as well as the strategic planning process and the quality improvement process
• Become familiar with C40's funding sources and oversee grant management for C40 as it relates to funders; analyze and monitor program resource allocation, track and ensure that costs are in line with the current budget and that programs remain economically viable; conduct cost benefit analysis; recommend changes as appropriate
• Act as primary liaison with legal to negotiate business deals and lead development of standard contract and agreement templates between C40, its network cities, consultants and contractors; ensure compliance with signatories; in concert with legal, manage implementation of international structures including all C40 entities; oversee compliance with our 501(c)3 status, and financial reporting procedures
• Prepare regular financial reports for major funders to articulate the financial health of the organization

Qualifications:

• Proven senior level problem-solving and planning capability and sizeable financial, administrative or operating responsibility at the executive level
• Advanced degree in accounting, finance, economics or other related field
• Minimum 10 years experience in in a senior managerial and/or executive capacity overseeing annual financial and budgetary planning
• Experience collaborating with diverse groups of stakeholders including effective, articulate and persuasive communications, verbally and in writing, that can speak finance and operations in simple and accurate terms
• Exceptional problem solving, interpersonal and strategic thinking capabilities
• A dedicated leader/manager, collaborative and team-oriented, who is self-motivated, can take charge, build consensus and affect change; must impart credibility, trust, enthusiasm, integrity, and ethics
• Analytical and strategic, yet tactical - with an understanding of the business implications of plans and strategies; able to creatively design and implement systems and procedures that fit C40's current and long-term needs
• Committed to the mission, purpose and values of C40 and its programs, with the desire to capitalize on and be part of the team that impacts the organization's future
• City government experience is a plus

Compensation: C40 offers a competitive salary with excellent benefits. Benefits include health, dental, vision, short and long-term disability insurance, and flexible spending accounts.

To Apply: 

Please e-mail your resume and cover letter.