Bookkeeper/Administrative Assistant

The Registry is seeking candidates with full charge bookkeeping skills to assist the Financial Manager in day-to-day accounting and grants/contract management tasks, and to provide some general administrative support for the Registry's operations.

PRIMARY RESPONSIBILITIES

The primary responsibilities of the Bookkeeping/Administrative Assistant include:

Bookkeeping and Financial Grants and Contract Management (60%)

• Accounts payable, paying bills, processing checks
• Contacting vendors with accounting questions
• Accounts receivable, issuing invoices, entering deposits, following up on unpaid invoices
• Reconciliation of bank statements & credit card statements
• Assisting Financial Manager in annual audit and tax filing
• Employee timesheet management including collection and logging
• Grant tracking and assisting in preparation of financial exhibits for grant applications and reports
• Assisting Financial Manger in contract management

Operations and Administrative Support (40%)

• Managing logistics for Registry meetings and events, including the Registry's annual conference, policy study trips and workshops for Registry members.
• Benefits administration including vacation/leave tracking and Section 125 plan administration
• Provide general administrative assistance as necessary

QUALIFICATIONS:

Candidates should have the following basic qualifications:

• Four or more years of accounting/bookkeeping experience
• Extreme proficiency in Microsoft Excel and QuickBooks
• U.S. citizen or legal right to work in the U.S.

Ideal candidates will also have:

• College or university degree
• Experience in grant and/or contract management, especially with a non-profit organization
• Human resources experience
• Event planning experience
• Knowledge of, and/or interest in, environmental issues relating to climate change

CHARACTERISTICS:

The Ideal candidate will have strong organizational and communication skills and the ability to work as part of a team in a confidential manner, in a detail oriented environment. Candidates should also have the following characteristics: 

• Exceptional time management skills and ability to multi-task;
• Professional, friendly, and enthusiastic personality;
• Self starter with a proactive attitude who can anticipate needs.