Administrative Assistant

Are you an energetic and motivated individual with high levels of enthusiasm and an outgoing personality that enjoys being around people? If so, consider joining our innovative and energetic culture as an Administrative Assistant.

Zywave, Inc. provides software solutions to employee benefits and property and casualty insurance brokers and their clients. Due to our rapid growth, we seek an Administrative Assistant with intermediate skills in Microsoft Office and Internet Applications. The Administrative Assistant is responsible for performing tasks of highly detailed and time sensitive nature to all departments within Zywave.

Responsibilities:

Specific responsibilities include:

• Perform general administrative tasks for the entire company.
• Greet incoming guests, answer phones and maintain reception area.
• Coordinate incoming and outgoing mail including express mail services, such as UPS, etc. Maintain postage meter.
• Printing and binding of training materials.
• Maintain adequate inventory of supplies.
• Format partner logos using Adobe Photoshop and upload those logos to Zywave products.
• Assist with new hire preparation, including ordering business cards, setting up workstations etc.
• Prepare sales packets, maintain sales materials and type correspondence/memos for all Zywave teams.
• Perform other general clerical duties to include but not limited to: photocopying, scanning, collating and binding.
• Other assigned duties.

Qualifications:

• High school diploma or equivalent plus at least 1 year of experience in an administrative capacity supporting multiple departments in a fast-paced environment.
• Proven ability to complete tasks of a highly technical nature required. Intermediate knowledge of MS Office (Word, Excel and PowerPoint) required.
• Ability to be organized, multi-task and able to juggle multiple priorities in time-sensitive environment.
• Must have intermediate knowledge of a variety of computer software applications, including HTML and Adobe Photoshop.
• Outgoing personality, self-motivated and desire to excel.
• Professional and assertive, with ability to work independently. Exhibit creative problem solving abilities.
• Excellent communication skills and courteous telephone manner essential.
• Accurate typing skills of at least 60 wpm.

Compensation: Zywave offers an excellent compensation and employee benefit package, including medical and dental, vision discounts, flexible spending accounts, Roth and traditional 401(k), 401(k) match, generous paid time off, on-site dry cleaning, travel assistance and much more!

We are also an earth-friendly corporation, working in a "green" constructed building, close to walking/running trails and great dining options.

Must be authorized to work in the United States. No H-1B sponsorship available for this position.

EEO: M/F/V/D