Administrative Assistant

GreenShape is seeking an administrative assistant to join our thriving small business. GreenShape LLC is a nationally recognized sustainability consulting firm based in Washington, DC.  We guide business owners, developers, architects and construction professionals in developing and operating green buildings and achieving triple bottom line results.

Responsibilities:

As Administrative Assistant, your responsibilities will include:

• Tracking, assembling and delivering new business proposals in collaboration with management
• Researching new business opportunities
• Identifying and scheduling speaking and publishing opportunities
• Managing the submission of presentation abstracts, articles for publication, and awards applications
• Maintaining a business development and outreach calendar
• Maintaining the company web site content and existing marketing collateral
• Coordinating the development of new promotional materials with graphic design consultant as needed.
• Distributing and filing contracts and other sensitive data
• Assisting with drafting, finalizing and filing of client invoices
• Supporting set-up and use of a customer relationship management system
• Helping manage and troubleshoot the company's computer network
• Assisting with new employee recruitment
• Assisting with documentation of standard operating procedures
• Procuring services and supplies as required to support office operations and special events
• Overseeing office cleanliness
• Assisting with assembly of materials for meetings and presentations
• Assisting the GreenShape Principal with scheduling, travel, and administrative functions

Qualifications:

Candidates for the position should possess:

• Bachelor's degree or higher in Business, Marketing, Communications, Environmental Science or related field
• Impeccable writing and editorial skills
• An attention to detail to ensure quality of written communications and accuracy of financial data
• Strong time management, planning and organization skills and the ability to effectively prioritize to manage simultaneous deadlines
• A passion for organizing and developing systems toward continual improvement
• Flexibility and creativity in approaching new tasks and challenges
• Self-directed and able to work well independently
• Resourceful and tenacious in order to find creative solutions and achieving results
• Working knowledge of environmental issues and a serious interest in making a difference within the company and the broader world
• Excellent verbal communication skills and a friendly, positive disposition
• Proficiency with MS Word, Excel, PowerPoint, Outlook, and Adobe in Design
• Experience with WordPress or other content management systems, CRM software, Quickbooks, computer network administration and/or graphic design would be beneficial.

Compensation: GreenShape offers a competitive salary (commensurate with experience) and excellent benefits including health insurance, a 401k plan with profit sharing and a cafeteria plan.  Our office is located in the central business district in Washington, DC, one block from metro red, orange and blue lines at Farragut Square.

For more information, visit our web site. 

To Apply: 

To apply, please submit your resume and a letter of interest outlining your relevant experience and career goals. Please indicate your name and job title (Administrative Assistant) in the subject line of your email.