Office Manager/Fiscal Clerk

The mission of San Juan County is to provide public services that are vital for the health, safety, and general well-being of our citizens.  

We strive to environmentally and culturally preserve the heritage of the individual islands that make up our beautiful county.  Public programs are managed effectively and prudently to serve our residents.  We recognize that county employees and volunteers are the foundation for providing these services.  Therefore, government activities are thoughtfully conducted in a way that is ethical, fair, just, and impartial.

Position Overview

The Office Manager/Fiscal Clerk performs complex professional accounting, administrative and financial management work and provides the necessary financial reporting information of Land Bank operations to the Land Bank Commission, the Land Bank Director, the Land Bank Stewardship staff, the SJC Treasurer and the SJC Auditor.  Assists with planning and implementation of investment and real estate transactions related to the Land Bank governing legislation. The position requires independent judgment, discretion, and confidentiality in dealing with landowners and members of the public.  Work is performed independently under the Land Bank Director’s general direction. 

Note: As a public employee, will adhere to the highest standard of ethics in accordance with RCW 42.52.

Responsibilities

Principal Duties:

• This position plans organizes and performs financial reporting functions for the San Juan County Land Bank.  Prepares and maintains Balance Sheets, Financial Statements and required supplemental schedules to reflect assets, liabilities, operations and fund balances of all Land Bank Funds (Conservation Area Fund and Stewardship & Management Fund).  
• Prepares annual department budgets in collaboration with Land Bank staff and under the direction of the Land Bank Director and the SJC Auditor.  
• Participates in investment planning for Land Bank Stewardship Endowment Fund and the Conservation Area Fund. Plans and prepares inter-fund transfers for investments.
• Serves as grants accountant for the SJC Land Bank.  Assists staff with grant reporting in the EDEN accounting system to comply with grant and contract provisions.  Serves as financial officer for State and Federal grants.                                                       
• Serves as contract manager for the SJC Land Bank. Prepares contracts for public works, consultants, and appraisers under the direction of the SJC Prosecutor and the Risk Manager.
• Prepares and records deeds, real estate excise tax affidavits, and other documents necessary when escrow companies are not used for Land Bank real property acquisitions.
• Coordinates payments to escrow companies and sellers of real properties with the SJC Treasurer and Auditor, complying with County and State laws.
• Works with attorneys, title companies, and escrow agents in the process of real estate transactions involving the Land Bank.                                                                        
• Serves as primary liaison between the SJC Land Bank and the Auditor’s Office and the  Treasurer’s Office.  Reviews accounting entries made by the SJC Treasurer and SJC Auditor and suggests adjustments when appropriate.                                         
• Plans, organizes and performs all accounts payable and receivable functions.
• Performs other administrative duties including preparing staff meeting agendas, assisting with Land Bank Commission meeting agendas, meeting schedule, legal notices and finalizing materials to be provided to the Land Bank Commission prior to each regular meeting.  
• Other duties as assigned by the Land Bank Director. 

Qualifications

Minimum Qualifications:

• Bachelor’s degree with an emphasis in accounting plus at least four years of progressively responsible experience in accounting/administrative work, or any equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the job.
• Ability to qualify as a bonded Washington Notary Public.
• Demonstrated ability to work independently, prioritize and set schedules in a multi-task environment. Must have proficiency in numerous computer software programs including word processing, spreadsheets, GIS, desktop publishing, and databases, experience developing and maintaining computer files and storage, a working knowledge of basic accounting principles, experience developing public information materials and displays, excellent organizational skills, and ability to communicate clearly orally and in writing.

Physical and Mental Requirements: 

• Extended periods of sitting while inputting financial data.
• Requires continuous hand and finger movement, including 10-key and use of mouse to navigate through financial programs.
• Requires ability to calculate basic and complex math problems.
• Frequent walking to/from various other County buildings.
• Must be able to lift 10 pounds.
• Must be able to meet and deal with the public, County employees, other governmental and private entities in a professional and courteous manner.
• Must be able to receive and understand written and oral communication and give written and oral instruction.
• Requires visual acuity at 20 inches or less.

Working Conditions

•  Work is generally performed in an office environment.
• Occasionally requires driving to/from public meetings held at various places in San Juan County or out of county travel for training or meetings.

Equipment Usage:

• Computer, calculator, copy machine, telephone, fax.

 San Juan County is an Equal Opportunity Employer.