Administrative Aide

~ The Sonoma County Agricultural Preservation and Open Space District permanently protects the diverse agricultural, natural resource, and scenic open space lands of Sonoma County for future generations. ~

Ag + Open Space goals include:

• Maintain the county’s rich rural character and the unique qualities of each city and areas throughout the county that help provide our sense of community.
• Support the economic vitality of working farms to preserve the agricultural heritage and diversity of the county.
• Protect the ridgetops, coastal bluffs, hillsides, and waterways that create the county’s striking natural beauty.
• Provide connections between urban areas, parks, and natural areas throughout the county for both people and wildlife.
• Preserve diverse natural areas that provide habitat for wildlife.
• Protect the waterways and natural lands that maintain water quality and supply.
• Partner with local agencies and organizations to leverage funding for land protection, foster stewardship, and provide opportunities for recreational and educational experiences.

Position Overview

The Sonoma County Agricultural Preservation and Open Space District (APOSD) seeks a skilled professional to become an APOSD Administrative Aide. 

Responsibilities

APOSD Administrative Aide performs administrative, accounting, and/or human resources work in support of the District. This position will:

• Act as a deputy clerk to the Fiscal Oversight Commission by posting notices in accordance with the Brown Act, preparing agenda packets, taking and distributing minutes, and scheduling committee and subcommittee meetings.
• Coordinate agenda packet preparation for the Board of Directors, including finalizing reports, contracts, and supporting documents per County guidelines; track and implement revisions requested by staff throughout the review process, and deliver final product to the County Administrator's Office.
• Develop vendor contracts from checklists submitted by APOSD staff and maintain contract files.
• Coordinate completion of complex contracts by collaborating with County Counsel.
• Participate in various District internal committees to propose process improvements.

The ideal candidate will possess:

• The ability to manage multiple priorities and maintain effective working relationships.
• Experience in report writing with knowledge of language mechanics, syntax and English composition.
• Familiarity with administrative requirements for public meetings.
• Knowledge of modern office policies and computer programs including Microsoft Office.

Note: This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list.

Qualifications

Education:

Experience:

• Work experience that would provide an opportunity to acquire the knowledge and abilities listed.
• Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License:

• Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge of: 

• Administrative techniques and principles of organization, accounting, budget and human resources administration.
• Techniques and practices of research methodology, data collection, and preliminary analysis;
• Report writing.
• Application and use of basic statistics.
• Interview techniques sufficient to obtain information related to employment and administrative matters.
• Written and oral communications, including language mechanics, syntax and English composition. modern office methods and procedures.
• Database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: 

• Collect, compile and analyze qualitative and quantitative data.
• Understand and explain laws, regulations and policies governing program operations.
• Communicate effectively orally and in writing.
• Establish and maintain effective working relationships with management, employees, clients, and the public.
• Understand program objectives in relation to departmental goals and procedures.
• Organize and prioritize work assignments.
• Use and understand common database, spreadsheet and word processing applications.
• Learn specialized computer applications.
• Certain positions may require the ability to speak, read and write fluent Spanish.
• Positions allocated to this class may require specific knowledge and abilities.

To Apply

• Please click "Apply on Company Website" below.
• Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.
• All applications including the answers to the supplemental questions as outlined in the job bulletin must be received by November 20, 2018 of this job announcement.
• Applications received after the recruitment closes will not be accepted.