When you apply for this position, please say you saw this job on Green Dream Jobs!!
Description
~ Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized nonprofit. Working at the Ocean Institute offers a unique educational environment and ability to show your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. ~
The Ocean Institute's mission "Using the ocean as our classroom, we inspire children to learn", allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.
Position Overview
Under the direction of the CEO, the Recruitment & Training Coordinator will manage recruiting, hiring, and onboarding of Ocean Institute staff. The individual will also be responsible for creating bi-weekly staffing schedules for all education departments and ensuring there are adequate staff available to meet each department's needs.
Additionally, the Recruitment & Training Coordinator will be responsible for maintaining training records and a database of staff certifications. The individual will also be responsible for staff incentives and appreciation events including (but not limited to) monthly birthday recognition, end of season parties, safety incentives, and the Ocean Institute's employee of the month program.
Responsibilities
Essential Functions
- Coordinates recruitment, hiring, and onboarding needs
- Participates in job fairs and other community recruiting events
- Ensures that Ocean institute has enough instructional staff to meet each department's needs as they fluctuate seasonally
- Manages procurement and maintenance of OI uniform supply
- Responsible for purchasing general office supplies
- Creates a bi weekly staffing schedule that ensures adequate staffing for programs
- Handles time off and shift change requests
- Participates on the Ocean Institute's annual American Camping Association accreditation
- Coordinates employee training with department heads, managers, and human resources
- Partners with human resources on various projects, as needed
- Maintains records of required certifications and ensures that there are no lapses in coverage
- Manages the Ocean Institute's safety incentive program and sends out regular safety reminders
- Plans and executes employee appreciation events including monthly birthday parties, end of season celebrations
- Coordinates with department heads to ensure that an employee of the month is recognized regularly
Qualifications
Requirements
- Bachelor's degree or equivalent experience in a related field
- 2-3 years of experience in general office coordination, recruitment, and/or training
- Must be highly organized and able to multitask
- Must have the ability to communicate effectively and establish a strong rapport with staff
- Must be able to effectively understand and find solutions for complex departmental coverage needs
- Must be self-motivated and able to work independently
- Must be deadline-oriented and able to complete all assigned tasks in a timely manner
- Must be familiar with basic computer programs including the Microsoft Office suite
- Experience with Microsoft Access and database management preferred
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to stand for extended periods of time. The employee may also be required to bend, crouch and sit
- This job requires the use of hands to handle, control, or feel objects or tools
- Specific vision abilities required by this position are perception and the ability to adjust focus
Mental & Reasoning Requirements
- Uses critical thinking skills to preemptively recognize safety
- Able to effectively manage programs to schedule
- Able to set goals based on available information and to plan work in order to meet deadlines
- Able to formulate appropriate responses to requests for information from internal or external customers with a wide range of personalities and demeanors
- Able to work independently and react quickly to changing priorities with a consistent sense of urgency
Other
- May be required to work overtime to complete work or projects
- Completes other duties as assigned
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate; requires occasional work where the sounds and noise levels are distracting or uncomfortable
- Requires face-to-face discussions with individuals
- Requires occasionally dealing with unpleasant, frustrated, or discourteous people
- Requires making decisions that affect other people, the financial resources and the image of the Ocean Institute
- Requires making decisions that impact the results of co-workers, clients or the company
- Requires work with others on a group or team
- Includes responsibility for work outcomes and results
- Includes responsibility for the health and safety of others
To Apply
Please click "Apply" below to email your résumé.
~ Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute's employees to perform their job duties may result in discipline up to and including discharge. ~