Development Coordinator

~ Clean Ocean Access (COA) was established in 2006 and is a growing citizen science environmental organization that became a non-profit organization in 2014. ~

We are located in Middletown, Rhode Island with a footprint almost exclusively on Aquidneck Island, and can perform off-island efforts to achieve our mission. Our mission is “action today so future generations can enjoy ocean activities” with a primary focus on eliminating marine debris, improving coastal water quality, and protecting and preserving shoreline access. COA is an environment where creativity, flexibility, and collaboration are essential and exist within a focus on planning, attention to detail, information technology, and operational excellence.

Position Overview

COA is looking for a professional, results-driven individual with meticulous attention to detail, cares deeply about the local environment and wants to be part of an action-packed organization. The Development Coordinator will be responsible to provide critical support for all elements of fundraising initiatives, project/event specific initiatives, fundraising plans, the identification, cultivation, solicitation and stewardship of donors (residents and businesses) who want to protect, preserve and enhance the Aquidneck Island environment, and forge new relationships to build COA’s visibility, impact, and financial resources.

The Development Coordinator is responsible for maintaining a high level of accuracy of all assets in the fundraising database including people, donations, grants, campaigns, sponsors, and understand the importance of regularly creating reports to deliver high-impact high-value analytics for the organization and has a demonstrated and/or committed interest in building a career in non-profit development and advancement.

The Development Coordinator (DC) must thrive in a professional and dynamic environment, work well both in a team environment and independently, demonstrate dependability, and a love of development, data management, and events. This position reports directly to the Executive Director, may oversee interns and volunteers, and works together to advance the financial health of the organization and working to improve systems and processes along the way.

Responsibilities

Contact management:

• Takes ownership and pride of the impeccable data quality for all master data assets.
• Responsible for the accurate and timely management of all master data assets (leads, contacts, campaigns) in Salesforce to maintain the referential integrity of the system of record and the foundation of the donor and volunteer management systems and processes.
• Lead efforts for resolving existing master data issues and adapt and advance the processes and procedures for lead & contact management by creating reports with unique filters, workflows, and custom actions to meet the evolving requirements for donor and volunteer management.
• Actively participate in forums and group discussions to improve the Salesforce installation.
• Work with the teams to adjust contact management activities to achieve programming and fundraising outcomes.

Donor management:

• Responsible for daily gift processing and accounts receivables entered into Salesforce, with accurate assignment of campaigns. Create a monthly payment report and bank deposit slip for all receivables.
• Create personalized and timely acknowledgement letters in accordance to development strategy and tax-receipt requirements, to maximize ongoing donor retention process.
• Create reports that provide insight for giving patterns.
• Work with team to adjust donor management activities to achieve outcomes, based on data analytics.

Events and Appeals:

• Responsible for assisting with designing, planning, and executing fundraising and non-fundraising events and appeals, and cultivating future events and appeals.
• Provide guidance for marketing materials and event staffing requirements, working closely with the communications and volunteer management teams.
• Meet regularly with staff to gather and share information to efficiently expedite projects and outcomes.
• Managing sponsor, partner and vendor relationships, and day-of activities for all events. Some of these tasks could include preparing event budget, including anticipated event revenue and related expenses, working on invitation design, printing, mailing, managing RSVP list, coordinating logistics, raffle permits, rentals, etc.
• Event follow-up correspondence, processing event and marketing invoices.

Other:

• Assist with researching and writing grants and business sponsor proposals.
• Responsible for some office management activities, including management of interns and office volunteers.
• Assist with all financial processing including accounts receivable, accounts payable, record keeping, book keeping.
• Abide by existing and new Clean Ocean Access policies, procedures, assist the Executive Director with other tasks and activities as required.

Qualifications

• Passion for Clean Ocean Access mission.
• Bachelor’s Degree or equivalent work experience.
• 1 year of administrative/development/office experience with reference.
• 1 year of fundraising database software experience, Salesforce a huge plus.
• 1 year of professional application of Microsoft Office (Word, Excel) and Google Services.
• Driver’s License and State of Rhode Island Criminal Background Check (BCI).

Essential Skills:

• Impeccable organizational skills, thoroughness, and extreme attention to detail.
• Professional and confident and understands the confidentiality of information management.
• Passion for quality environmental work rooted in back-office operational excellence.
• Self-starter who can complete projects on-time, on-budget, on-quality, and independently.
• Demonstrated ability to be creative, take initiative, and be strategic to achieve outcomes.
• Technology savvy and stays current to continuously advance all skills and technologies.
• Comfortable and confident representing the mission of the organization with integrity and authenticity.
• Exceptional command of the English language to articulate clear and grammatically correct messages.
• Demonstrated commitment, trustworthiness, responsible, and fast learner.
• Excellent communication skills, enjoys working with a diverse group of people in different settings.
• Confident with time management and communicating areas of concern and opportunity.
• Reliable and must enjoy working independently, as a member of a team or a leader of a team effort.
• Ability to work effectively with either specific instructions or little supervision.
• Ability to perform effectively in an open office setting with small to large distractions.
• Passion for quality environmental work rooted in back-office operational excellence.
• Abide by existing and new Clean Ocean Access policies, procedures.
• Positive attitude, strong work ethic, sense of humor. Laughter and enjoying are a must!

Additional Information

Schedule:

• Enjoying life outside of work, especially activities connected with the ocean is important to us.
• 30 hours per week minimum with a flexible schedule based on workload and work-life balance.
• A typical week would consist 4 days in the office from morning into the afternoon.
• Project and event specific activities require extreme commitment and flexibility of schedule including weeknights and weekends.
• The organization focuses on outcomes, rather than a set schedule and the DC is responsible to project, anticipate, propose, plan, and execute a schedule that achieves all outcomes on-time, on-budget and on-quality. 
• Expected to start around September 17, 2018.

Compensation

• Starting rate $15 to $20 per hour, increases up to $25 per hour based on performance.
• Annual bonuses dependent on individual and organization performance.
• $500 annual investment for employee-led professional development.
• Potential for full-time based on organization requirements and performance.

To Apply

Please click "Apply" below to upload the following:

• One (1) attached PDF document that is three (3) pages in length. The PDF should have a name convention of “2018_DC_lastname” where “lastname” is your last name. 
• The 1st page is a signed cover letter expressing why you are a great fit for the position (COA needs), and how this position aligns with your professional career development plan (your desires).
• The 2nd page is a resume that clearly shows alignment with the position and shows employment history.
• The 3rd page is a listing of at least two references (context of reference, name, email, phone), and should also include links to relevant material that further substantiates past experiences.

~ All decisions affecting employment at Clean Ocean Access are made based on qualification, performance and other pertinent work-related factors, and without discrimination against any person based on race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, veteran's status or any other legally protected status. ~