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Operations Manager

Natural Areas Association

Ligonier, PA

Admin/ Gen Mgmt

Skill Level: Mid Level

Position Type: Part Time

~ The Natural Areas Association is a national 501(c)(3) nonprofit organization dedicated to natural areas conservation. This position requires a commitment to the mission and expressed values of the Natural Areas Association. ~

The NAA's mission is to support the community of natural areas professionals. We help members reach their professional goals, promote natural areas management based on science, work to raise awareness about the need for natural areas conservation, and support natural areas research. 

Position Overview 

The Operations Manager (OM) serves as the operations/business manager of the organization and is responsible for daily operations and managing all business functions. This position is part-time, 17.5 hours per week.

Responsibilities include but are not limited to: managing the NAA office, interfacing with members, vendors and the community; budgeting, financial reporting, and accounting oversight (in coordination with our bookkeeper); general NAA administration including records-keeping and writing and/or guiding policy; supporting the Executive Director with grants administration, fundraising and development support.

The OM is responsible for furthering the goals, mission, and strategic plan of the organization by supporting the Executive Director, NAA staff and Board of Directors on key NAA programs and initiatives such as the Natural Areas Conference, student programs, outreach, and other initiatives/programs.

This is a new approach to this job position for NAA and the person hired will have the opportunity to work with a small, dedicated team to take the organization to a new level, in a work environment that stresses collaboration and mutual support.


The responsibilities of the Operations Manager include, but are not limited to the following: 

Budget and Finance: 

  • Utilize financial data to improve and control operational budgets
  • Control inventory
  • Review financial statements and data
  • Facilitate budget development
  • Participate on Finance Committee
  • Coordinates with Treasurer and bookkeeper on cash flow projections, accounting needs, budget development and monitoring, investments, and financial reports
  • Respond to inquiries of Treasurer, Executive Director, Board of Directors, Bookkeeper, and Auditor 

General administration: 

  • Plan, direct and coordinate the operations of the organization
  • Implement and manage operational plans
  • Manage, develop and/or update operations policies and procedures manuals or guidelines
  • Responsible for overall management of NAA business office
  • Administer NAA office systems and communications (emails, general correspondence)
  • Develop and/or improve processes and policies in support of organizational goals
  • Forrmulate and implement departmental and organizational policies and procedures to maximize output and efficiencies 

Monitor adherence to policies, bylaws, and procedures: 

  • Maintain office files, records and schedules. Work in coordination with Board Secretary to maintain NAA records such as meeting minutes, bylaws
  • Provide general operating support to: the organization, ED, membership, Board of Directors, committees, and other individuals identified by ED or the Board
  • Liaison and coordinate business-related contractors and vendors providing services to NAA (e.g., printers, bookkeeper, technical support, etc.)
  • Identify, recommend and/or implement methods for improving operations and efficiencies
  • Oversee and manage office technology (internet, phone, printers, etc.)

Overall Organizational Support: 

  • Assist the ED, board members and staff with strategic planning, fundraising, implementation of programs, conference planning and on-site activities, communications, fundraising and other initiatives as requested 


  • Professional, creative, enthusiastic, friendly personality who enjoys working with people; willingness to collaborate with a team on a wide variety of initiatives and participants including staff, board, volunteers, contractors and interns
  • Critical thinking and problem solving skills
  • Excels at planning and organizing
  • Knowledge of and experience in operations management and/or business management
  • Knowledge of and experienced in project management principles and practices
  • Systematic, results-oriented person who thrives in an innovative, tasks-oriented environment
  • Bachelor's degree in business administration, management, communications, non-profit management or other applicable field; MBA or other advanced degree a plus
  • Knowledge and command of nonprofit accounting (GAAP) principles and practices
  • 3-5 years prior operations, administration, communications and/or finance experience
  • A proven track record of operations and/or project management. , as well as familiarity with Quickbooks, WordPress, and/or e-tapestry a big plus
  • Must have outstanding writing and verbal communication skills
  • Proficiency with Microsoft Office Suite, with a strong command of Excel and Word
  • Must be highly organized and able to simultaneously manage multiple projects, establish priorities and meet project deadlines
  • A self-starter, with a desire to learn and keep current with operations and non-profit administration trends, including technology
  • Willingness to work beyond conventional office hours as required
  • Ability to travel to the annual Natural Areas Conference each year, as well as other meetings of staff and/or board in various locations across the country
  • Willingness and discipline to work in Ligonier, PA office as well as telecommute from home in as needed
  • A commitment to, and basic understanding of, NAA's mission, vision and values 

Physical Demands:

  • Normal office duties as performed at a desk (may require long periods of sitting and computer typing)
  • Ability to carry equipment up to 15lbs
  • Driving to vendors or for errands may require the use of personal vehicle 

Work Environment:

  • The above statements are intended to describe the general nature and level of work being performed by people assigned to this position
  • They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required
  • All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed 

Compensation: Salary is dependent on experience. There is no health insurance or retirement plan with this position.

To Apply 

  • Please click below: "Apply Now Online!" to email a cover letter, current resume or CV and three professional references to Lisa Smith, Executive Director. 
  • Be sure to indicate: Operations Manager.
  • Applications are due by December 5, 2016, and will be reviewed as received.  

~ The Natural Areas Association is an equal opportunity employer and will not discriminate because of race, creed, color, national origin, sex, sexual orientation, age, disability, or marital status. ~

When you apply for this position, please say you saw this job on Green Dream Jobs!!

Contact Information:
Lisa Smith

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