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Office Manager

Save The Bay


Oakland, CA

Categories:
Admin/ Gen Mgmt

Skill Level: Mid Level

Position Type: Full Time

~ Save The Bay is the largest regional organization working to protect, restore and celebrate San Francisco Bay since 1961. ~

Save The Bay engages more than 50,000 supporters, advocates, and volunteers to protect the Bay from pollution and reckless shoreline development and make it cleaner and healthier for people and wildlife.

Save The Bay is leading a region-wide effort to re-establish 100,000 acres of tidal marsh that are essential for a healthy Bay. Save The Bay inspires the next generation of Bay activists through our award-winning restoration education programs. To apply for a position at Save The Bay, send your cover letter and resume to jobs AT savesfbay DOT org. Include the position title in the subject line.

For more information about Save The Bay, please visit our website

Position Overview 

We are looking for a highly organized, flexible and customer oriented Office Manager. The Office Manager will provide office, IT, and accounting support to a team of approximately 35 employees and fellows. This is a full-time, non-exempt position, Monday-Friday 8:45 a.m. - 5:15 p.m., reporting to the Finance and Administrative Manager.

Responsibilities 

Responsibilities include, but are not limited to: 

  • Reception: greet visitors, answer calls, respond to emails from the public
  • Office Management: coordinate with building landlord for office facility repair and maintenance, manage relationship with subtenant, purchase and maintain supplies, furniture, and equipment, manage voicemail phone system, distribute mail, coordinate emergency procedures and drills, perform ergonomic assessments and manage other office systems
  • Accounting: manage accounts payable and relationship with vendors, prepare bank deposits, code and enter credit card expenses, assist with contract billing, prepare joint cost materials, enter in-house donations, manage cash flow and oversee bank accounts & investments
  • IT: train staff on computer systems, troubleshoot common issues, coordinate with on-site contractor on IT policies and equipment
  • Fellowship Program Management: manage recruitment, coordination, and execution of our volunteer fellowship program
  • Assist with recruitment for open jobs and onboarding of new employees
  • Coordinate logistics for staff meetings, trainings and parties
  • Other duties as assigned 

Qualifications 

  • Associates Degree or Bachelor's Degree with 2 years of office administrative experience or other relevant work experience
  • Proficient in Microsoft Excel, Word and Outlook, and internet tools
  • Experience with accounting software (Quickbooks a plus) and databases (Salesforce a plus)
  • Superior communication skills, ability to interact with the public with tact and diplomacy, providing excellent customer service via phone and email
  • Types 60 words per minute or more
  • Excellent organizational skills and attention to detail; efficient and effective at managing and completing tasks to meet deadlines, and self-directed
  • Ability to lift at least 40 lbs
  • Excellent interpersonal skills with demonstrated ability to work independently as well as part of a team.
  • Problem-solving skills, ability and patience to target and solve minor office equipment problems
  • Enthusiasm for Save The Bay's mission and programs
  • Clean background check and driving record 

Benefits: We offer an excellent benefit package including medical, dental, vision, chiropractic, life insurance, 403(b) plan, paid vacation, paid holidays and sick time. 

To Apply 

  • Please click below: "Apply Now Online!" to email your resume and detailed cover letter.
  • The subject line and file names should read: Office Manager - [your name].
  • Or mail to:

Office Manager search, Save The Bay
1330 Broadway, Suite 1800
Oakland, CA
94612-2519 

~ It is a priority to Save The Bay to recruit and retain a diverse workforce. Save The Bay is an equal opportunity employer. ~

When you apply for this position, please say you saw this job on Green Dream Jobs!!

Contact Information:
http://www.savesfbay.org/

 
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